Adobe InDesign CS5 - Manual (Page 685)

679 USING INDESIGN
Sharing content between InCopy and InDesign
Last updated 11/16/2011
• Select the text or graphics frames in the Links panel, and click the Update Link button or choose Update
Link from the Assignments panel menu.
Update content while working (InCopy)
❖ Do one of the following:
• Click an insertion point in the text frame to select it, and then choose File > Update Content.
• Select the content in the Assignments panel, and then click the Update Content button or choose Update
Content from the Assignments panel menu.
You can also update content using the Links panel.
Accidentally updating your work
In most cases, the update commands are disabled for content you have checked out, because that content would always
be up to date. However, an undesirable situation can occur if a different user deletes the lock on checked-out content
(by dragging the lock file [.idlk] to the Recycle Bin [Windows] or Trash [Mac
OS]), and modifies the content. In this
case, the update commands can become enabled even while the content is checked out to you, essentially allowing two
people to edit the content at the same time. Updating the content results in lost work. For best results, do not delete
the lock files.
Update the InDesign layout
InDesign users can modify the layout (for example, change the size or location of the text frames of a story) and save
the changes while InCopy users are modifying the text of these text frames. In a shared server workflow, the way
InCopy users are notified about layout changes depends on whether they have opened an assignment file or have
checked out individual content files and also opened the linked InDesign file.
Consider the following:
• If an InDesign user changes the layout of frames in an assignment, the user must update the assignment to make
the design changes available to InCopy users. InDesign does not automatically update assignment files when the
document is saved.
• Once the InDesign user updates the assignment stored on a shared server, the Out Of Date icon appears next
to the assignment in the InCopy Assignments panel. The InCopy user must update the design to see the current
layout.
• If an InDesign user changes the layout of exported content that is not part of an assignment, the Out Of Date icon
appears next to the InDesign document name in the Assignments panel, and the document title bar indicates the
layout is out-of-date. InCopy users can update the currently active InDesign document with the latest layout and
style changes.
Updating the layout in InCopy is useful for copyfitting tasks, because the latest appearance and line breaks are visible
in Layout and Galley views.
❖ Do one of the following:
• If you have an assignment file open and the Assignments panel shows the Out Of Date icon next to the
assignment name, click the Update Design button , or choose File > Update Design. You cannot undo this
command.
• If you are not working with assignment files and you have more than one InDesign document open, select the one
you want to make active, and choose File
> Update Design.