Chapter 10: long document features, Creating book files, Create a book file – Adobe InDesign CS5 User Manual
Page 319: Add documents to a book file
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Last updated 11/16/2011
Chapter 10: Long document features
Creating book files
Create a book file
A book file is a collection of documents that can share styles, swatches, master pages, and other items. You can
sequentially number pages in booked documents, print selected documents in a book, or export them to
PDF. One
document can belong to multiple book files.
One of the documents added to a book file is the style source. By default, the style source is the first document in the
book, but you can select a new style source at any time. When you synchronize documents in a book, the specified styles
and swatches from the style source replace those in other booked documents.
1 Choose File
> New
> Book.
2 Type a name for the book, specify a location, and then click Save.
The Book panel appears. The book file is saved with the file name extension .indb.
3 Add documents to the book file.
More Help topics
Add documents to a book file
When you create a book file, it opens in the Book panel. The Book panel is the working area of a book file, where you
add, remove, or rearrange documents.
1 Choose Add Document in the Book panel menu, or click the plus button
at the bottom of the Book panel.
2 Select the Adobe InDesign document or documents you want to add, and then click Open.
You can drag and drop files onto the Book panel from an Explorer (Windows) or Finder (Mac OS) window. You can
also drag a document from one book to another. Hold down Alt (Windows) or Option (Mac OS) to copy the
document.
3 If you included documents created in earlier versions of InDesign, they will be converted to Adobe InDesign CS5
format when added to the book. In the Save As dialog box, specify a new name for the converted document (or leave
the name as is), and then click Save.
Note: You must convert Adobe PageMaker or QuarkXPress documents before adding them to the book file.
4 If necessary, change the order of the documents in the panel by dragging them up or down to the appropriate
locations in the list.
5 To designate a document as the style source, click the box next to the document’s name in the panel.
To open a document in a book file, double-click the document name in the Book panel.