Adobe InDesign CS5 - Manual (Page 627)

621 USING INDESIGN
Printing
Last updated 11/16/2011
Set preflight options in a book
1 Choose Preflight Book from the book panel menu.
2 In the Preflight Book Options dialog box, specify whether you want the preflight options to apply to the entire book
or only to selected documents.
3 Under Preflight Profile, indicate whether you want to use the profile specified in the Use Profile menu or the
embedded profile of each document.
The profile you specify is temporarily used for each document. When you close and open any of the individual
documents, either the working profile or the embedded profile is used, depending on which option is specified in
the Preflight Options dialog box.
4 Under Include, determine which items are included in the error list.
Layers Specify whether items on all layers, visible layers, or visible and printable layers are included in preflighting.
For example, if an item is on a hidden layer, you can choose not to view errors reported on that item.
Objects On Pasteboard Select this option to report errors on objects placed on the pasteboard.
Non-Printing Objects Select this option to report errors on objects marked as non-printing in the Attributes panel.
5 Select Generate Report to generate a text or PDF file containing a list of errors. The generated report lists all errors
in the book.
6 Click Preflight.
Resolve preflight errors in a book
When a red dot appears to the right of a document name in the book panel, the document contains preflight errors.
1 In the Book panel, double-click the document containing errors.
2 Use the Preflight panel to view the errors in each document, and make the necessary changes to fix the problems.
Design elements such as styles or swatches may cause errors. In such cases, make sure that you resolve the errors in the
styles or swatches of the style source document, and then synchronize the book.
If you specified a profile to be used in book preflight that is not the embedded document profile, keep in mind that a
different profile may be selected when you open the document again. The different profile may result in different
preflight errors.
Package files
You can gather the files you’ve used, including fonts and linked graphics, for easy handoff to a service provider. When
you package a file, you create a folder that contains the InDesign document (or documents in a book file), any
necessary fonts, linked graphics, text files, and a customized report. This report, which is saved as a text file, includes
the information in the Printing Instructions dialog box; a list of all used fonts, links, and inks required to print the
document; and print settings.
InDesign performs an up-to-date preflight check. The Package Inventory dialog box indicates any detected problem
areas. You can also give your service provider a composite PDF file made from your document or a PostScript file.
1 Do one of the following to open the Package dialog box:
• Choose File > Package. (If Package does not appear in the File menu, try choosing a different workspace, such as
Window > Workspace > Advanced.)
• In the Book panel menu, choose Package Book or Package Selected Documents, depending on whether all, some,
or none of the documents are selected in the Book panel.