Adobe InDesign CS5 - Manual (Page 677)

671 USING INDESIGN
Sharing content between InCopy and InDesign
Last updated 11/16/2011
Simultaneously create assignments and add content (InDesign)
1 In InDesign, create a document that has one or more text frames, graphics frames, or placeholder items, and then
save the document.
2 Select the text and graphics frames you want to add.
3 Do one of the following:
• From the Assignments panel menu, choose Add To Assignment, and then select New.
• Choose Edit > InCopy > Add [option] To Assignment > New.
4 In the New Assignment dialog box, specify assignment file options and click OK.
The newly created assignment file includes any frames selected in the document window.
Add content to existing assignments (InDesign)
1 Save the InDesign document.
2 Select the text and graphics frames you want to add.
3 Do one of the following:
• From the Assignments panel menu, choose Add To Assignment, and then select the assignment.
• Drag content from the Unassigned InCopy Content section of the Assignments panel into an existing assignment.
• Select page items with the Selection tool and drag them to an existing Assignment in the Assignments panel.
• Choose Edit > InCopy > Add [option] To Assignment, and then select the assignment.
4 Choose Update All Assignments from the Assignments panel menu to make the content files available to InCopy
users.
Note: You can add content only to assignments in the same document. However, you can import the same content into
multiple documents and add it to an assignment in each of those documents.
Assignment file options (InDesign)
When you create or modify an assignment file, you can set the following options:
Assignment Name The unique identification of the assignment in the Assignments panel, for example “Ocean article.”
This name must conform to the file naming conventions of the operating system.
Assigned To The unique identification of the user assigned to the files. The user’s name appears in parentheses
following the assignment name in the Assignments panel. Entering a name here is for informational purposes only; it
doesn’t grant special rights or permissions to the user.
Color Displays a list of colors for adding a distinctive highlight to the frames of the current assignment in the
document window, and to the assignment names in the Assignments panel. This color coding differentiates frames
that belong to one assignment from frames that belong to another, and it differentiates from unassigned frames. To
toggle the display of this color coding, choose View
> Extras > Show/Hide Assigned Frames. In InCopy, the color
coding is visible only in Layout view.
Note: If toggling the display of assigned frames produces unexpected results, those frames might be tagged for XML and
View
> Structure > Show Tagged Frames might be enabled. You cannot show assigned frames and tagged frames at the
same time.
Change Click the Change button to specify the location of the assignments folder. By default, the assignments folder
is created in the same location as the InDesign file.