Using dictionaries in a workgroup, Footnotes, Create footnotes – Adobe InDesign CS5 User Manual
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USING INDESIGN
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Last updated 11/16/2011
Note: If you work with many different partners or clients, you might want to deselect the Merge User Dictionary Into
Document option. For example, if you’re a service provider, you probably don’t want your user dictionary merged with
every customer’s file.
8 To recompose all stories when certain settings are changed, select Recompose All Stories When Modified. Selecting
this option recomposes stories when you change the Compose Using settings (see step 6) or when you use the
Dictionary command to add or remove words. Recomposing all stories can take some time, depending on the
amount of text in the document.
9 Click OK.
Using dictionaries in a workgroup
Make sure that each station in your workgroup has the same customized user dictionaries installed and added, so that
a document uses the same spelling and hyphenation rules regardless of who is working on
it. You can either make sure
that everyone adds the same dictionaries to their computer, or you can share a user dictionary over the network server.
A lock icon
indicates that a dictionary is locked and can be used, but not edited. When a user dictionary is stored on
a server, the first user to load the dictionary locks the file; all subsequent users see that the dictionary is locked. Files
can also be locked through the operating system, when the file is made read-only. If you share a user dictionary over
the network server, you may want to lock the file so that it’s read-only for all users, allowing only the administrator to
add words.
Make sure that everyone in the workgroup uses the customized user dictionary installed on the common network
workstation, and not the dictionary stored with a document. However, before you take a document to a service
provider, you might want to merge the user dictionary into the document.
If you don’t share a customized user dictionary on a common network workstation, locate user dictionary files and
copy them from one workstation to another. The location of user dictionaries appear in the Dictionary preferences.
After you update a shared workstation’s user dictionary, the changes don’t appear in individual workstations until a
user restarts InDesign or presses Ctrl+Alt+/ (Windows) or Command+ Option+/ (Mac OS) to recompose all text.
Footnotes
Create footnotes
A footnote consists of two linked parts: the footnote reference number that appears in text, and the footnote text that
appears at the bottom of the column. You can create footnotes or import them from Word or RTF documents.
Footnotes are automatically numbered as they are added to a document. Numbering restarts in each story. You can
control the numbering style, appearance, and layout of footnotes. You cannot add footnotes to tables or to footnote
text.
The width of the footnote text is based on the width of the column containing the footnote reference marker. Footnotes
cannot space columns in a text frame.
You cannot create endnotes in InDesign. However, Bob Bringhurst provides a workaround for creating endnotes at
. Endnotes in converted Microsoft Word documents are formatted as text, not footnotes.
1 Place the insertion point where you want the footnote reference number to appear.
2 Choose Type > Insert Footnote.