Adobe InDesign CS5 - Manual (Page 679)

673 USING INDESIGN
Sharing content between InCopy and InDesign
Last updated 11/16/2011
The file name you specify is used as a prefix for identifying each exported content file in the file system. If you export
multiple text frames, the first several characters of the text are automatically appended to the file name; for example,
“mystory-Upcoming cycling events.icml.” For multiple graphics frames, the file names are formed as “mystory-
graphic,” “mystory-graphic-1,” and so on. The file name appears in the file system, in the InCopy story bar, and in
status messages.
5 When prompted, save your InDesign file.
The InCopy content is now managed, and is available to be checked out and edited by other users in the workflow.
Shared content appears in the Links panel just like imported graphics. If you move a shared file manually, you can use
the Links panel to update its link.
When you export content, you see the Available icon on the text frame (InDesign and InCopy), and in the
Assignments panel (InCopy). The word [Editing] appears in the story bar (InCopy).
Assignment packages
Create and send packages (InDesign)
Under ideal circumstances, all InDesign and InCopy users on the team have access to a server where assignment files
are stored. However, if one or more users don’t have access to a common server, you can create and distribute
compressed assignment packages. After working on the assignment, the InCopy user repackages the assignment and
returns it to be integrated into the InDesign document. Package files created in InDesign include the .icap extension.
The return package files created in InCopy include the .idap extension.
There are two commands for packaging files: Package For InCopy and Package And Email. Use Package For InCopy
to create a compressed package that you can distribute manually; use Package And Email to create a compressed
package that is attached automatically to an e-mail message.
Note: Do not confuse an assignment package with the File > Package command in InDesign that lets you bundle and send
a document and its assets to a printer.
More Help topics
“ Package files ” on page 621
Create a package for manual distribution
1 Create an assignment and add the content you want to include in the package.
Only content that is checked in can be included in the packaged assignment. If any content is checked out, you’re
prompted to check in content.
2 In the Assignments panel, select the assignment and choose Package For InCopy from the panel menu.
3 Specify a name and location for the package file, and click Save.
You can attach the package file to an e-mail message, upload it to an FTP server, or copy it to a disk or other external
media.
Note: Choosing Edit > Undo after you create a package cancels the package and unlocks the items in the assignment, but
it doesn’t delete the package file from your computer or unsend the e-mail.