Adobe InDesign CS5 - Manual (Page 144)

138 USING INDESIGN
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Last updated 11/16/2011
About import filters
InDesign imports most character and paragraph formatting attributes from text files but ignores most page-layout
information, such as margin and column settings (which you can set in InDesign). Note the following:
• InDesign generally imports all formatting information specified in the word-processing application, except
information for word-processing features not available in InDesign.
• InDesign can add imported styles to its list of styles for the document. A disk icon appears next to imported
styles. (See “ Convert Word styles to InDesign styles ” on page 202.)
• The import options appear when you select Show Import Options in the Place dialog box, or when you import an
Excel file. If Show Import Options is deselected, InDesign uses the import options last used for a similar document
type. The options you set remain in effect until you change them.
• If InDesign cannot find a filter that recognizes a file by either its file type or file extension, an alert message appears.
For best results in Windows, use the standard extension (such as .doc, .docx, .txt, .rtf, .xls, or .xlsx) for the type of
file you’re importing. You may need to open the file in its original application and save it in a different format, such
as RTF or text-only.
For more information on import filters, see the Filters ReadMe PDF file at
www.adobe.com/go/lr_indesignfilters_cs5_en .
Microsoft Word and RTF import options
If you select Show Import Options when placing a Word file or an RTF file, you can choose from these options:
Table Of Contents Text Imports the table of contents as part of the text in the story. These entries are imported as text only.
Index Text Imports the index as part of the text in the story. These entries are imported as text only.
Footnotes Imports Word footnotes. Footnotes and references are preserved, but renumbered based on the
document’s footnote settings. If the Word footnotes are not imported properly, try saving the Word document in RTF
format and importing the RTF file.
Endnotes Imports endnotes as part of the text at the end of the story.
Use Typographer’s Quotes Ensures that imported text includes left and right quotation marks (“ ”) and
apostrophes (’) instead of straight quotation marks (" ") and apostrophes (').
Remove Styles And Formatting From Text And Tables Removes formatting, such as typeface, type color, and type
style, from the imported text, including text in tables. Paragraph styles and inline graphics aren’t imported if this
option is selected.
Preserve Local Overrides When you choose to remove styles and formatting from text and tables, you can select
Preserve Local Overrides to maintain character formatting, such as bold and italics, that is applied to part of a
paragraph. Deselect this option to remove all formatting.
Convert Tables To When you choose to remove styles and formatting from text and tables, you can convert tables to
either basic, unformatted tables or unformatted, tab-delimited text.
If you want to import unformatted text and formatted tables, import the text without formatting, and then paste the
tables from Word into InDesign.
Preserve Styles And Formatting From Text And Tables Preserves the Word document’s formatting in the InDesign or
InCopy document. You can use the other options in the Formatting section to determine how styles and formatting
are preserved.
Manual Page Breaks Determines how page breaks from the Word file are formatted in InDesign or InCopy. Select
Preserve Page Breaks to use the same page breaks used in Word, or select Convert To Column Breaks or No Breaks.