Create a package for e-mail (indesign), Cancel a package, Update a package – Adobe InDesign CS5 User Manual
Page 680: Receive packages (incopy)
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USING INDESIGN
Sharing content between InCopy and InDesign
Last updated 11/16/2011
Create a package for e-mail (InDesign)
1 Create an assignment and add the content you want to include in the package.
Only content that is checked in is included in the packaged assignment. If any content is checked out, you’re prompted
to check in content.
2 In the Assignments panel, select the assignment and choose Package For InCopy And Email from the panel menu.
A compressed assignment package is created and attached to an e-mail message of your default e-mail application.
Note: If you want to use a different e-mail application, change the default e-mail application. See your system
documentation for details.
3 Edit the e-mail message by adding a recipient and providing any instructions. Send the message.
All items in the assignment are checked out to the assigned user. However, the contents of the package itself aren’t
locked, so anyone can open the package and edit them.
Cancel a package
In some cases, the package you send isn’t returned. For example, the message may have gotten lost, or the recipient
may no longer work on the project. In such a situation, you can cancel a package.
1 In the Assignments panel, select the packaged assignment, and choose Cancel Package from the panel menu.
2 Click OK to cancel the package.
Canceling a package doesn’t remove the package file from your computer.
When a package is cancelled, the package’s contents are available for editing. Be aware that if someone returns a
package that has been cancelled, conflicts may occur.
Update a package
After you create a package, you may want to add, remove, or resize items.
1 Add, remove, or resize one or more stories to the packaged assignment.
2 Select the assignment in the Assignments panel, and do one of the following:
•
Choose Update Package from the Assignments panel menu. Specify the name and location of the file. Make the
updated package available to users by placing it on a shared server or by e-mail. Remember to notify InCopy users
that the package has been updated.
•
Choose Update Package And Email from the Assignments panel menu, and then send the message.
When InCopy users open the updated package, only new content is added automatically to the assignment; InCopy
users can decide whether to overwrite existing content, allowing them to preserve previous edits.
Receive packages (InCopy)
You may receive a package from an InDesign user who created the package or from an InCopy user who forwarded
the package to you. When you open an assignment package, the package is decompressed, and the contents are copied
to a new subfolder in an InCopy Assignments folder.
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