Adobe InDesign CS5 - Manual (Page 108)

102 USING INDESIGN
Working with documents
Last updated 11/16/2011
More Help topics
“ Save backwards to the previous InDesign version ” on page 107
“ Add documents to a book file ” on page 313
“ Hyphenation and spelling dictionaries ” on page 185
Use the Open command
1 Choose File > Open and select one or more documents.
2 Do one of the following, and then click Open:
• Select Normal (Windows) or Open Normal (Mac OS) to open the original document or a copy of a template.
• Select Original (Windows) or Open Original (Mac OS) to open an original document or template.
• Select Copy (Windows) or Open Copy (Mac OS) to open a copy of a document or template.
3 If a warning message appears telling you that the color settings in the document are different from the color settings
in the application, select an option, and click OK.
Note: Color warning messages are off by default, but you can show warnings if you change the default settings in the
Color Settings dialog box (Edit > Color Settings.)
4 If a warning message appears telling you that the document contains missing fonts, do one of the following:
• Click OK. InDesign will automatically format the text with a substitute.
• Click Find Font to search for and list fonts used throughout your document.
For more information on finding missing fonts, see “ Find and change fonts ” on page 174.
5 If a warning message appears telling you that the document contains missing or modified links, use the Links panel
to fix the links. See “ Update, restore, and replace links ” on page 392.
Open recent document
❖ Choose File > Open Recent, and select one of the documents you saved recently.
To specify how many recent documents are displayed, choose Edit > Preferences > File Handling (Windows), or
InDesign > Preferences > File Handling, and then specify a number for Number Of Recent Items To Display. The
maximum number is 30.
Choosing word lists when opening documents
When opening a document, you may see an alert message asking if you want to use the word list in the document or
an exception word list in the user dictionary. An exception word list includes words that were added to the User
Dictionary while the document was worked on. If you know which exception word list you use, click its button. If
you’re not sure, click either button, choose Edit > Spelling > Dictionary to inspect the word lists, and then, if necessary,
choose Edit > Preferences
> Dictionary (Windows) or InDesign > Preferences > Dictionary (Mac OS) to reset the
word list used for composition. See “ Hyphenation and spelling dictionaries ” on page 185.
Convert earlier versions of InDesign documents
❖ To convert previous versions of InDesign documents to the current version, choose File > Open and open the file.
Keep in mind the following points:
• If you used third-party plug-ins to create an earlier version of a document, check with the manufacturer to make
sure that they are installed correctly for and are compatible with InDesign
CS5 before you convert the document.