Open indesign documents – Adobe InDesign CS5 User Manual
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USING INDESIGN
Working with documents
Last updated 11/16/2011
Save documents
Save documents frequently, and create backup copies of important files. You can clear unnecessary data from a
document by using the Save As command. When you use the Save command, InDesign appends new information to
the document but doesn’t remove outdated data, such as information about a deleted graphic. When you use the Save
As command, however, InDesign completely rewrites the document, including only information about objects and
pages currently in the document. A document that contains only necessary data occupies less hard drive space and
redraws and prints more quickly.
Practice good design habits
•
Create styles in a document. Creating styles with no documents open can cause duplicate styles to appear when you
create a new document. To share styles in documents, save the styles and load them.
•
Use appropriate fonts. When choosing fonts for a document, consider how you intend to format and print the text.
InDesign works well with OpenType®, Type 1 (also called PostScript), and TrueType fonts. Damaged or poorly
constructed fonts can damage an InDesign document or cause it to print with unexpected results, so use reliable
fonts created by established font vendors. If you work with a service bureau, find out its font requirements.
•
Avoid using too many text frames. Use as few text frames as possible to keep the document file size smaller and the
layout easier to manipulate.
Be smart with art
•
Use the appropriate graphics file format. When you create graphics for a project, consider how you plan to print
the document. If you intend to print the document at a service bureau, ask the service bureau which graphic formats
work best with the output device it uses. The service bureau can also advise you on the optimal resolution for
images.
•
Store graphics externally. When you import a graphic file, InDesign creates a link to the graphic by default. Linking
helps minimize the file size of the document and improves the performance of InDesign. When you print the
document, the original graphic file must be available and linked. If InDesign can’t find the original, the graphic may
print as a low resolution preview or as a gray box.
Verify links and fonts before you print
To ensure that a document prints correctly, verify that all links are intact and all fonts are available. A link becomes
broken if you delete, move, or rename the original graphic. Use the Preflight and Package features before handing off
files to a service bureau.
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Open InDesign documents
In general, you open document and template files the same way you do in other programs. When you open an
InDesign template, it opens as a new, untitled document by default. Document files use the extension .indd, template
files use the extension .indt, snippet files use the extension .idms, library files use the extension .indl, interchange files
use the extension .inx, markup files use the extension .idml, and book files use the extension .indb.
You can also use the File
> Open command to open files from earlier versions of InDesign, InDesign Interchange (.inx)
files, InDesign Markup (.idml) files, Adobe PageMaker 6.0 and later, QuarkXPress 3.3 and 4.1, and QuarkXPress
Passport 4.1 files. In addition, other software vendors may make plug-in software that lets you open other file formats.
To view additional information about an InDesign document, hold down Ctrl and choose Help
> About InDesign
(Windows) or hold down Command and choose InDesign
> About InDesign (Mac OS).