Adobe InDesign CS5 - Manual (Page 337)

331 USING INDESIGN
Long document features
Last updated 11/16/2011
To prepare a list for indexing, separate each item you want to be indexed with any of the following: a return, a soft
return (Shift + Return key), a tab, a right-indent tab (Shift + Tab), a semicolon, or a comma. The indexing shortcut
adds a marker in front of each entry and places all the items into the index.
1 In the document window, select the word or words you want to index.
2 Do one of the following:
• For standard words or phrases, press Shift+Alt+Ctrl+[ (Windows) or Shift+Option+Command+[ (Mac OS).
• For proper names that you want indexed by the last name, press Shift+Alt+Ctrl+] (Windows) or
Shift+Option+Command+] (Mac
OS).
An index marker using the default settings is added at the beginning of the selection or to the beginning of each item
selected.
To index compound last names or names with a title, include one or more nonbreaking spaces between the words. For
example, if you want to index “James Paul Carter Jr.” by “Carter” instead of “Jr.”, place a nonbreaking space between
“Carter” and “Jr.” (To insert a nonbreaking space, choose Type > Insert White Space > Nonbreaking Space.)
Create a new entry from an existing one
Often, a subject you’re indexing appears in multiple places in a document or book. When this happens, you can create
multiple index entries based on other entries already in your index to ensure consistency.
1 In the document window, click an insertion point, or select text where the index marker will appear.
2 In the Index panel, select Reference, and scroll the preview area to the entry you want to copy.
3 Do one of the following:
• Drag an entry to the New Entry button to insert an index marker at the insertion point, or at the beginning of
the selection.
• Select an entry in the panel preview area, and then hold down Alt (Windows) or Option (Mac OS) and click the
New Entry button. The New Page Reference dialog box appears, with information about the selected entry. Make
any changes, and then click Add or OK.
Alternatively, you can create a topic list, and then select topics from the list as you create index entries.
Index every occurrence of a word automatically
Using the Add All option is an effective way to index all occurrences of a specified term in a document or a book. When
you click Add All, InDesign creates index markers at every occurrence of the words selected in the document—not the
text specified in the dialog box. (You can later delete entries that point to less significant information.)
When searching for occurrences of the selected text, InDesign considers only whole words, and searches are case-
sensitive. For example, if cheetah is selected, cheetahs and Cheetah will not be indexed.
1 In the document window, select the text you want to search for.
2 In the Index panel, select Reference.
3 To create index entries for any open documents in the book, select Book.
4 Choose New Page Reference in the Index panel menu.
5 Choose Add All. InDesign adds index markers to all text that matches the selected text, regardless of whether the
text has been indexed, so you may end up with multiple entries for the same word or phrase.