Convert documents in a book file, Number pages, chapters, and paragraphs in a book – Adobe InDesign CS5 User Manual
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USING INDESIGN
Long document features
Last updated 11/16/2011
Convert documents in a book file
1 Open the book file in InDesign CS5.
2 In the Book panel menu:
•
If you want the original documents to be overwritten during conversion, select Automatic Document Conversion.
•
If you want to keep the original documents and save the converted documents with new names, deselect Automatic
Document Conversion. (The book list will be updated to include the converted files, not the originals.)
3 Do any of the following to convert the documents:
•
Choose Synchronize Book from the Book panel menu. (See “
•
Choose Update Numbering > Update All Numbers from the Book panel menu.
4 If Automatic Document Conversion is not selected, InDesign prompts you to save each converted document with
a new name.
Note: Documents are also converted when you print or export the book to Adobe PDF.
Number pages, chapters, and paragraphs in a book
You can determine how pages, chapters, and paragraphs are numbered in a book. In a book file, the numbering styles
and starting numbers for pages and chapters are determined by each document’s settings in the Numbering & Section
Options dialog box or the Document Numbering Options dialog box. You can open one of these dialog boxes by
choosing Layout > Numbering & Section Options in the document or by choosing Document Numbering Options in
the Book panel menu.
For information on adding page numbering to a document, see “
For numbered paragraphs (such as lists of figures), numbering is determined by the numbered list style definition
contained by the paragraph style.
The page range appears beside each document name in the Book panel. By default, InDesign updates page and section
numbering in the Book panel when you add or remove pages in booked documents, or when you make changes to the
book file, such as reordering, adding, or removing documents. If you turn off the setting to automatically update page
and section numbers, you can update numbering in a book manually.
If the book is updated and the numbering seems incorrect, the problem may be that absolute numbers are displayed
instead of section numbers in General preferences. See “
Display absolute or section numbering in the Pages panel
If a document is missing or cannot be opened, the page range is shown as “?” from the place where the missing
document should be to the end of the book, indicating that the true page range is unknown. Remove or replace the
missing document before you update numbering. If the In Use icon
appears, someone using a different computer
has opened the document in a managed workflow; the person must close the document before you can update
numbering.
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