Include previews in saved documents, Include previews in saved, Documents – Adobe InDesign CS5 User Manual
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USING INDESIGN
Working with documents
Last updated 11/16/2011
If you’re saving a document in order to bring it to a prepress service provider for final output, InDesign can
automatically collect all necessary files, such as linked graphics and fonts, in one folder. (See “
page 621.)
❖
Do one of the following:
•
To save a document under a new name, choose File
> Save As, specify a location and filename, and click Save. The
newly named file becomes the active document. Using the Save As command might reduce the file size.
•
To save an existing document under the same name, choose File
> Save.
•
To save all open documents to their existing locations and filenames, press Ctrl+Alt+Shift+S (Windows) or
Command+Option+Shift+S (Mac
OS).
•
To save a copy of a document under a new name, choose File
> Save a Copy, specify a location and filename, and
click Save. The saved copy does not become the active document.
Important: To avoid problems, avoid reserved characters that have special meanings in some operating systems. For
example, avoid filenames with spaces, tabs, or initial periods, or filenames that use these characters: / \ : ; * ? <
> , $ %.
Similarly, avoid using characters with accents (such as ü, ñ, or é), even when using a non-English version of InDesign.
Problems may occur if the file is opened in a different platform.
If you have frequently work with several documents open at the same time and want to save them all at once, use a
keyboard shortcut. Choose Edit > Keyboard Shortcuts, choose Views, Navigation from the Product Area menu, and
select Save All in the Commands list. You can then edit or add a shortcut. You can use Quick Apply to specify the Save
All command.
More Help topics
Save backwards to the previous InDesign
Include previews in saved documents
Thumbnail previews of documents and templates provide easy identification of those files in Adobe Bridge and Adobe
Mini Bridge. A preview is created when you save a document or template. A document preview includes a JPEG image
of only the first spread; a template preview includes a JPEG image of each page in the template. You can control the
size of the preview and the number of pages to suit your needs. For example, Extra Large 1024x1024 enables you to
quickly scan the contents of a page at high-resolution before you open the file.
You can enable the option in Preferences or in the Save As dialog box. Because previews increase both file size and the
time it takes to save the document, you may prefer to enable the option on demand using the Save As dialog box.
1 Do one of the following:
•
To include a preview every time you save a document, choose Edit > Preferences
> File Handling (Windows) or
InDesign
> Preferences
> File Handling (Mac
OS).
•
To include a preview for a specific document, choose File
> Save As.
2 Select Always Save Preview Images With Documents.
3 If you are setting the preview using the Preferences dialog box, choose the number of preview pages from the Pages
menu, and choose an option from the Preview Size menu.