Adobe Acrobat 9 PRO Extended - Manual (Page 500)

494 USING ACROBAT 9 PRO EXTENDED
Preflight
Last updated 9/30/2011
4 Change any of the following settings:
• Enter a new name for the profile, and describe it in the Purpose box.
• To apply password protection to the profile, select Password Protected from the pop-up menu. When prompted,
type and reenter the password, and click OK. Otherwise, choose Unlocked.
• Enter your name and email address.
• Assign the profile to a group. Select an existing group from the menu, or select New Group, type a name, and click
OK. Groups are sorted alphabetically.
5 When you finish editing a password-protected profile, select Locked from the pop-up menu. You may also want to
password-protect it again.
6 Click OK, or click Save to save your changes without closing the dialog box.
Modify existing check and alert settings
1 Open the Preflight Edit Profile dialog box.
2 Expand the profile group and select a profile.
3 If the profile is locked, choose Unlocked from the pop-up menu.
4 Expand the profile to view the groups of properties available for the profile.
5 Select a property group.
6 Set options to specify the criteria for the inspection. Options vary according to the selected category of properties
under the profile. You can select or deselect criteria, edit values, or activate a property.
7 Select an alert option from the pop-up menu to specify how to handle mismatches during the inspection.
8 Click OK, or click Save to save your changes without closing the dialog box.
Preflight alert options
For each check in a profile, you specify how to handle mismatches during the inspection. You can select from the menu
next to each alert icon. The icon for the alert appears next to the check in the Preflight dialog box.
Error Generates an error message for this check (or any checks in this category). Choose this option for
mismatches that you must correct before proceeding to the next stage in the workflow.
Warning Generates a warning message for this check (or any checks in this category). Choose this option for
mismatches that you want to know about and may need to correct before final output.
Info Generates a simple note for this check (or any checks in this category). Choose this option for mismatches
that you want to know about but do not need to correct before final output.
Inactive Never generates an alert message for this check (or any checks in this category). Choose this option for
mismatches that will not affect the output quality of the PDF document. You must change the state from Inactive to
any other state to make the text boxes available.
View a profile summary
You can view a description of each check and its inspection criteria for a given profile by creating a profile summary.
❖ In the Preflight dialog box, select a profile, and choose Create Profile Summary from the Options menu.