Adobe Acrobat 9 PRO Extended - Manual (Page 164)

158 USING ACROBAT 9 PRO EXTENDED
Collaboration
Last updated 9/30/2011
To view new comments in a shared review, you must have access to Acrobat.com or be able to connect to the network
where the comment server is located. If you can’t connect, check the server status in the Tracker to determine the cause
of the problem.
❖ Do one of the following:
• In Acrobat, choose Comments > Check For New Comments.
• In Reader, choose Document > Comments > Check For New Comments.
• Click the Check For New Comments button in the document message bar.
Send comments in email
If you review a PDF offline or outside of a firewall, or if you lose your connection to the comment server, you may need
to send your comments in an email message.
1 Choose File > Attach To Email.
2 Enter the address for the initiator, and click Send.
Note: If the PDF exceeds the 5 MB file-size limit, you’re prompted to send your comments in a smaller Forms Data Format
(FDF) file, which the initiator can import. To adjust the limit, open the Preferences dialog box, select Reviewing, and then
enter the new value for Send Comments As FDF For Files Greater Than [#] MB.
Publish comments from other reviewers
When you participate in a review, you may receive comments from other reviewers. If a reviewer can’t access the
comment server, they may send you their comments. If you solicited feedback from individuals who weren’t initially
invited to the review, they may return a copy of the review PDF to you with their comments. By taking ownership of
the comments, you can share them with everyone in the review.
1 Open the PDF that contains comments.
2 Do one of the following:
• Click OK when asked if you want to publish comments for this reviewer. The published comments appear in the
PDF. Your name appears in the title bar and the author’s name appears in the body of the comments, preceded by
the text “On behalf of.”
• Click Yes when asked if you want to merge comments, or click Merge Comments in the document message bar and
then click Send Comments. Add email addresses for other reviewers, as needed, and then click Send.
• In Acrobat, open a copy of the PDF, choose Comments > Import Comments, and select a file with comments from
reviewers. Add email addresses for other reviewers, as needed, and then click Send.
• In Reader, open a copy of the PDF, choose Document > Comments > Import Comments, and select a file with
comments from reviewers. Add email addresses for other reviewers, as needed, and then click Send.
Only new or edited comments are published or sent.
Rejoin a review
Use the Tracker to reopen PDFs in an active review. If you received a PDF attachment with an email message and
didn’t save it the first time you opened it, reopen the PDF from your email application. Only PDFs that you’ve saved
appear in the Tracker.
1 Do one of the following:
• In Acrobat, choose Comments > Track Reviews.