Adobe Acrobat 9 PRO Extended - Manual (Page 160)

154 USING ACROBAT 9 PRO EXTENDED
Collaboration
Last updated 9/30/2011
• (Mac OS) In Mail, choose Mail > Preferences, select General, and then choose the preferred email application from
the Default Email Reader menu. Restart Acrobat for the changes to take effect. If your application isn’t listed,
choose Select from the menu and browse to the location. If you select an application that isn’t listed in the Default
Email Reader menu, Acrobat may not support it.
Specify a server
If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running
Microsoft SharePoint Services, or a web server folder. Participants must have read and write access to the server you
specify. Ask your network administrator to provide a suitable server location for storing comments. No additional
software is required to set up a server.
Note: Web server folders are not available for form distribution.
If all recipients are within a local area network, network folders and SharePoint servers are the best choices for a
comment server. Network folders are generally the cheapest and most reliable. To initiate a review on a SharePoint
server, the initiator must use Windows; however, participants can use either Windows or Mac OS. All participants
must have read and write access to the Document Library folder within the specified workspace. WebDAV servers
(web servers that use the WebDAV protocol) are best used only if you have reviewers that are outside a firewall or local
area network.
Starting a review
Start a shared review
The shared PDF that you send includes the Comment & Markup toolbar and instructions in the document message bar.
1 Choose Comments > Send For Shared Review.
You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word.
Choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Office 2007 applications, choose Acrobat >
Create And Send For Review.
2 If prompted, specify a PDF.
3 Choose a delivery and collection method: you can use Acrobat.com, your own internal server, or a server profile if
you have already created one. (For more information, see “ Choosing a distribution option for reviews and forms ”
on page 152.) Then follow the on-screen instructions.
4 On the email screen, specify the following settings as needed:
Delivery Method Click to specify a different delivery and collection method than what is currently selected.
To, Cc Enter the email addresses of your reviewers. Insert a semicolon or a return between each address. Click the To
or Cc button to select email addresses from your email application address book.
Subject, Message Preview and edit the email subject and message as needed. Any changes you make are saved and
appear the next time you send a document for review. To use the default email message, click Reset Default Message.
Access Level (Acrobat.com only) Specifies who can download the file from Acrobat.com. You can limit access to only
the recipients of your email, or allow open access to anyone who knows the URL.