Adobe Acrobat 9 PRO Extended - Manual (Page 163)

157 USING ACROBAT 9 PRO EXTENDED
Collaboration
Last updated 9/30/2011
4 Add comments to the PDF using tools in the Comment & Markup toolbar. To delete a comment, select it and press
Delete. (You can delete only comments that you made.)
5 Do all of the following that apply:
• If you’re notified that new comments from other reviewers are available, click the message. New comments appear
in the PDF.
• To find out if new comments are available from other reviewers, click the Check For New Comments button .
6 Submit your comments by doing one of the following:
• In Acrobat, choose Comments > Publish Comments or Send Comments To Review Initiator.
• In Reader, choose Document > Comments > Publish Comments or Send Comments To Review Initiator.
When you send comments, a PDF containing your comments is sent as an email attachment to the review initiator.
When you publish comments, your comments are saved to the comment server.
Options in the document message bar
The options that are available in the document message bar depend on how the initiator set up the review and whether
you can access the comment server. Similar options may also appear in the Comment & Markup toolbar.
For information about the different types of reviews, see “ About managed PDF reviews ” on page 151.
Check For New Comments Prompts Acrobat to synchronize comments between the comment server and the local
hard drive. If you don’t click this button, Acrobat checks for new comments every 10 minutes.
Merge Comments Copies the comments in the open PDF to your copy. This option is available only for PDFs you
receive from reviewers in email-based reviews.
Publish Comments Available only in shared reviews. Uploads your new comments to the comment server. This button
is disabled if the review has ended.
Save An Archive Copy Available only in shared reviews, when a review has ended. Saves a copy of the document with
review comments to your hard drive.
Send Comments Creates an email message addressed to the review initiator that contains the commented PDF as an
attachment. This option is always available for reviewers in email-based reviews. It appears in shared reviews if the
reviewer has chosen to work offline or if an attempt to connect to the comment server has failed.
Status An icon that displays the connected state of the comment server. The icon appears as the last attempt successful
icon , the last attempt unsuccessful icon , or the attempting to connect icon . If clicked, a menu with
additional options appears. Review Tracker opens the Tracker. Save As Archive Copy saves a copy of the PDF that is
no longer connected to the review. Work Offline lets you work in offline mode, where you can make comments but
cannot publish them until you switch back to online mode. To switch to online mode, click Reconnect To Server.
Check for newly published comments
When you participate in a shared review, published comments on your local hard drive are synchronized with the
comments on the server. You are notified when new comments are available. Because synchronization continues after
the PDF is closed, you’ll continue to receive notifications.
Messages in the notification area inform you when new reviewers join the review, when updates occur (multiple
reviews), when deadlines change, and when synchronization attempts fail. They also inform you when a new broadcast
subscription is added in the Tracker. You can change how often messages appear and how often comments are
synchronized, and you can manually trigger the synchronization process.