Adobe Acrobat 9 PRO Extended User Manual
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USING ACROBAT 9 PRO EXTENDED
Collaboration
Last updated 9/30/2011
Note: Acrobat 9 is required to initiate shared reviews on Acrobat.com. Acrobat 9 or Reader 9 is required to participate in
shared reviews on Acrobat.com. For shared reviews that are not on Acrobat.com, Acrobat 8 or higher, or Reader 8 or
higher is required to view other reviewer comments. Reviewers using earlier versions of Acrobat must send their comments
in email.
Email-based reviews
Email-based reviews are ideal when reviewers either don’t have access to a common server or don’t require a
collaborative approach to reviewing documents.
In an email-based review, the initiator sends a PDF to reviewers as an email attachment. Reviewers add their comments
and return the document by using the Send Comments button in the Comment & Markup toolbar or the document
message bar. When receiving these comments, the initiator can merge them into their copy of the PDF.
The primary limitation to email-based reviews is that participants can’t view other comments during the review.
Initiators can view comments only after receiving them.
Note: Acrobat 6.0 or later or Reader 7.0 or later is required to participate in an email-based review.
In an email-based review, participants send their comments to the initiator, who merges the comments into the master copy of the PDF.
Choosing a distribution option for reviews and forms
Acrobat provides several distribution options in the Send For Shared Review and Distribute Form wizard. When
choosing an option, consider the security needs for the distributed file, what servers or websites your recipients can
use to download the file, and how you want to receive comments or form data.
Acrobat.com
Acrobat.com is a free, secure web service that works with Acrobat. Participants download a file from Acrobat.com, and
add comments or forms data using Acrobat. When finished, participants publish comments or submit secure form
responses to Acrobat.com. Form responses are also stored on your hard drive as they are returned. When using
Acrobat.com, you can also allow reviewers or form submitters to open and share the PDF in a live chat session.
For an alternate workflow where initiators host documents on Acrobat.com, but recipients use email attachments, try