Adobe Acrobat 9 PRO Extended - Manual (Page 284)

278 USING ACROBAT 9 PRO EXTENDED
Accessibility, tags, and reflow
Last updated 9/30/2011
The results are displayed in the left panel, which also has helpful links and hints for repairing issues. If you created a
report in step 2, the results are available in the selected folder.
Because the Full Check feature is unable to distinguish between essential and nonessential content types, some issues
it reports don’t affect readability. It’s a good idea to review all issues to determine which ones require correction.
Accessibility Full Check options
Create Accessibility Report Creates an HTML report of accessibility issues, which is opened in the navigation pane
and saved in the location indicated by the Folder field.
Include Repair Hints In Accessibility Report Adds suggestions for fixing accessibility problems to the HTML report or
comments.
Create Comments In Document Adds comments to the document that indicate accessibility problems.
Delete all accessibility comments from the PDF after you repair the accessibility issues by choosing Document >
Examine Document. Make sure that Annotations And Comments is selected, and then click Remove.
Page Range The range of pages to check.
Name The set of accessibility criteria to check. For the Section 508 and W3C guidelines, the options area includes a
Browse button that links to the website for the respective guidelines. Select Adobe PDF to choose from options for the
Adobe PDF accessibility standard:
• Alternative Descriptions Are Provided Checks for tagged figures that are missing alternate text.
• Text Language Is Specified Checks for paragraphs that don’t have a language specified for them. Setting the
language for an entire document in the Document Properties dialog box corrects all errors related to this option.
• Reliable Character Encoding Is Provided Checks for fonts that are inaccessible to screen readers and other assistive
software. Fonts must contain enough information for Acrobat to correctly extract all the characters to text. If one or
more fonts don’t allow for the correct extraction of all the characters, the PDF is inaccessible.
• All Content Is Contained In The Document Structure Checks for page elements that have been overlooked during
tagging. Adding these elements to the tag tree (if necessary) ensures that a screen reader can present the content to a user.
• All Form Fields Have Descriptions Checks for form fields that are missing descriptions.
• Tab Order Is Consistent With The Structure Order Checks whether tags properly reflect the document structure.
• List And Table Structure Is Correct Checks whether tags that have been generated for lists and tables meet the
requirements of tagged PDF.
View Full Check results
If you choose Create Accessibility Report in the Accessibility Full Check dialog box, you can specify a folder where you
want the report to be saved. When the full check is complete, the accessibility report appears in the navigation pane
and is also saved in the folder indicated. The name of the report file is the same as that of the source PDF, except that
.pdf is replaced by PDF.html.
1 Choose Advanced > Accessibility > Open Accessibility Report.
2 Select the HTML file, and then click OK. The report appears in the navigation pane.
Links in the accessibility report take you to the location of inaccessible elements in the document pane or to procedures
that briefly explain how to fix accessibility problems.
Note: If you want to reopen the accessibility report with the associated PDF, don’t move or rename either file after
running the full check. The HTML file refers to the PDF file with a relative path.