Add text to a table, Add graphics to a table, Add table headers and footers – Adobe InDesign User Manual
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You can also copy and paste tabbed text across a selection of table cells. This technique is a great way to replace content while preserving
formatting. For example, suppose you want to update the content of a formatting table in a monthly magazine. One possibility is to link to an
Excel spreadsheet. However, if your content comes from a different source, you can copy the tabbed text containing the new content, select the
range of cells in the formatted InDesign table, and paste.
Add text to a table
You can add text, anchored objects, XML tags, and other tables to table cells. The height of a table row expands to accommodate additional lines
of text, unless you set a fixed row height. You cannot add footnotes to tables.
Using the Type tool
, do any of the following:
Position the insertion point in a cell, and type text. Press Enter or Return to create a new paragraph in the same cell. Press Tab to move
forward through cells (pressing Tab in the last cell inserts a new row). Press Shift+Tab to move backwards through cells.
Copy text, position the insertion point in a cell, and then choose Edit > Paste.
Position the insertion point in a cell where you want to add text, choose File > Place, and then double-click a text file.
Add graphics to a table
Do any of the following:
Position the insertion point where you want the graphic, choose File > Place, and then double-click the graphic’s filename.
Position the insertion point where you want the graphic, choose Object > Anchored Object > Insert, and then specify settings. You can
later add a graphic to the anchored object.
Copy a graphic or a frame, position the insertion point, and then choose Edit > Paste.
When you add a graphic that is larger than the cell, the cell height expands to accommodate the graphic, but the width of the cell doesn’t change
—the graphic may extend beyond the right side of the cell. If the row in which the graphic is placed is set to a fixed height, a graphic that is taller
than the row height causes the cell to be overset.
To avoid an overset cell, you may want to place the image outside the table, resize the image, and then paste it into the table cell.
Add table headers and footers
When you create a long table, the table may span more than one column, frame, or page. You can use headers or footers to repeat the
information at the top or bottom of each divided portion of the table.
You can add header and footer rows when you create the table. You can also use the Table Options dialog box to add header and footer rows and
change how they appear in the table. You can convert body rows to header or footer rows.
Header rows repeated once per frame
To number tables sequentially, such as Table 1A, Table 1B, and so on, add a variable to the table header or footer. (See Create running
captions for figures and tables.)
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