Adobe InDesign - Manual (Page 198)

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3. (Optional) Select Book to view index entries from any open documents in a book file.
4. Choose New Page Reference in the Index panel menu.
5. Enter a topic or topics in the Topic Levels boxes.
6. In the Type menu, choose a cross-reference prefix (such as See also) from the bottom of the menu.
7. Type a topic in the Referenced box, or drag an existing topic from the topic list at the bottom.
8. Click Add to add the cross-reference to the index.
Cross-references appear in the Index panel and the generated index, but are not associated with index markers in the document itself.
Cross-references with “See [also]” appear as “See [also]” in the Index panel; however, the correct prefix will appear in the generated index story.
Generate an index
Once you’ve added index entries and previewed them in the Index panel, you’re ready to generate an index story to place in your document for
publication.
An index story can appear as a separate document or in an existing document. When you generate an index story, InDesign compiles index
entries and updates page numbers across your document or book. If you add or delete index entries or update numbering in your document,
however, you’ll need to regenerate the index to update it.
If an index marker appears in overset text when you generate the index, you are asked if you would like to include these markers in the index. If
you click Yes, the entry appears in the index without a page number. If an index marker appears in hidden conditional text, the entry is excluded
from the index.
1. Do one of the following:
If you’re creating an index for a single document, you may want to add a new page at the end of the document.
If you’re creating an index for multiple documents in a book, create or open the document to be used for the index, and make sure that
it’s included in the book.
2. Choose Generate Index in the Index panel menu. Specify settings for the following options:
For Title, type the text that will appear at the top of the index. To determine how the title is formatted, select a style in the Title Style
pop-up menu.
Select Replace Existing Index to update an existing index. This option is dimmed if you haven’t generated an index. Deselecting this
options lets you create multiple indexes.
Select Include Book Documents to create a single index for all documents in the current book list and to renumber the book’s pages.
Deselect this option if you want to generate an index for the current document only.
Select Include Entries On Hidden Layers if you want index markers on hidden layers to be included in your index.
To view additional index options, click More Options.
3. Click OK. If Replace Existing Index is deselected, a loaded text icon appears. Place the index story as you would any other text.
If you edit entries in the index story, these changes are overridden when you regenerate the index. For best results, edit the index in the Index
panel, and then generate the index again.
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