Adobe InDesign - Manual (Page 195)

Note:
Click Add All to locate all instances of the selected text in the document window and create an index marker for each one. Add All is
available only if text in the document is selected.
Click OK to add the index entry and close the dialog box.
If you click Cancel after clicking Add, the entries you just added are not removed. Use the Undo command to remove these entries.
11. To close the dialog box, click OK or Done.
Index a word, phrase, or list quickly
Using an indexing shortcut, you can quickly index individual words, a phrase, or a list of words or phrases. Adobe InDesign recognizes two
indexing shortcuts: one for standard index entries; the other for proper names. The proper name shortcut creates index entries by reversing the
order of a name so it is alphabetized by the last name. In this way, you can list a name with the first name first, but have it appear in the index
sorted by last name. For example, the name James Paul Carter would appear in the index as Carter, James Paul.
To prepare a list for indexing, separate each item you want to be indexed with any of the following: a return, a soft return (Shift + Return key), a
tab, a right-indent tab (Shift + Tab), a semicolon, or a comma. The indexing shortcut adds a marker in front of each entry and places all the items
into the index.
1. In the document window, select the word or words you want to index.
2. Do one of the following:
For standard words or phrases, press Shift+Alt+Ctrl+[ (Windows) or Shift+Option+Command+[ (Mac OS).
For proper names that you want indexed by the last name, press Shift+Alt+Ctrl+] (Windows) or Shift+Option+Command+] (Mac OS).
An index marker using the default settings is added at the beginning of the selection or to the beginning of each item selected.
To index compound last names or names with a title, include one or more nonbreaking spaces between the words. For example, if you
want to index “James Paul Carter Jr.” by “Carter” instead of “Jr.”, place a nonbreaking space between “Carter” and “Jr.” (To insert a
nonbreaking space, choose Type > Insert White Space > Nonbreaking Space.)
When you select terms like kanji for which a yomi is required and set the index marker using a shortcut, the New Page Reference
dialog box will open automatically if the yomi has not been input, and the term selected will be displayed in the Topic Levels dialog
box. Input the yomi corresponding to the text input in the Topic Levels box in the Yomi text box. When the same index entry appears
on several pages, the yomi for all the index entries can be changed in a single step. To change only the index entry selected, select
the page number in the Index panel and Page Reference Options from the Index panel menu.
Create a new entry from an existing one
Often, a subject you’re indexing appears in multiple places in a document or book. When this happens, you can create multiple index entries
based on other entries already in your index to ensure consistency.
1. In the document window, click an insertion point, or select text where the index marker will appear.
2. In the Index panel, select Reference, and scroll the preview area to the entry you want to copy.
3. Do one of the following:
Drag an entry to the New Entry button to insert an index marker at the insertion point, or at the beginning of the selection.
Select an entry in the panel preview area, and then hold down Alt (Windows) or Option (Mac OS) and click the New Entry button. The
New Page Reference dialog box appears, with information about the selected entry. Make any changes, and then click Add or OK.
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