Adobe InDesign - Manual (Page 187)

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Convert documents in a book file
1. Open the book file in InDesign CS5.
2. In the Book panel menu:
If you want the original documents to be overwritten during conversion, select Automatic Document Conversion.
If you want to keep the original documents and save the converted documents with new names, deselect Automatic Document
Conversion. (The book list will be updated to include the converted files, not the originals.)
3. Do any of the following to convert the documents:
Choose Synchronize Book from the Book panel menu. (See Synchronize book documents .)
Choose Update Numbering > Update All Numbers from the Book panel menu.
4. If Automatic Document Conversion is not selected, InDesign prompts you to save each converted document with a new name.
Documents are also converted when you print or export the book to Adobe PDF.
Number pages, chapters, and paragraphs in a book
You can determine how pages, chapters, and paragraphs are numbered in a book. In a book file, the numbering styles and starting numbers for
pages and chapters are determined by each document’s settings in the Numbering & Section Options dialog box or the Document Numbering
Options dialog box. You can open one of these dialog boxes by choosing Layout > Numbering & Section Options in the document or by choosing
Document Numbering Options in the Book panel menu.
For information on adding page numbering to a document, see Add basic page numbering.
For numbered paragraphs (such as lists of figures), numbering is determined by the numbered list style definition contained by the paragraph
style.
The page range appears beside each document name in the Book panel. By default, InDesign updates page and section numbering in the Book
panel when you add or remove pages in booked documents, or when you make changes to the book file, such as reordering, adding, or removing
documents. If you turn off the setting to automatically update page and section numbers, you can update numbering in a book manually.
If the book is updated and the numbering seems incorrect, the problem may be that absolute numbers are displayed instead of section numbers in
General preferences. See Display absolute or section numbering in the Pages panel.
If a document is missing or cannot be opened, the page range is shown as “?” from the place where the missing document should be to the end of
the book, indicating that the true page range is unknown. Remove or replace the missing document before you update numbering. If the In Use
icon appears, someone using a different computer has opened the document in a managed workflow; the person must close the document
before you can update numbering.
Change page and chapter numbering options for each document
1. Select the document in the Book panel.
2. Choose Document Numbering Options in the Book panel menu, or double-click the document’s page numbers in the Book panel.
3. Specify the page, section, and chapter numbering options. (See Document numbering options.)
4. Click OK.
If you specify a starting page number in a booked document instead of selecting Automatic Page Numbering, the booked document will
begin on the specified page; all subsequent documents in the book will be renumbered accordingly.
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