Adobe InDesign CS3 - Manual (Page 622)

INDESIGN CS3
User Guide
615
Encoding Allows selection of either UTF8 or UTF16 unicode encoding, which is required as a new InCopy file is
created. The InCopy format is based on XML and requires this encoding for XML file creation.
• UTF8 Contains all the characters needed for the language structure of HTML in 8-bit characters, which are the
same as those in ASCII.
• UTF16 Is easier for software writers to use and is more efficient for world languages. Generally, software that
supports world languages uses UTF16 internally.
6 Save your InDesign file.
The InCopy story is now managed, and it’s available to be checked out and edited by other users in the workflow.
Assignment packages
Create and send packages (InDesign)
Under ideal circumstances, all InDesign and InCopy users on the team have access to a server where assignment files
are stored. However, if one or more users don’t have access to a common server, you can create and distribute
compressed assignment packages. After working on the assignment, the InCopy user repackages the assignment and
returns it to be integrated into the InDesign document. Package files created in InDesign include the .incp extension;
the return package files created in InCopy include the .indp extension.
There are two commands for packaging files: Package and Package And Email. Use Package to create a compressed
package that you can distribute manually; use Package And Email to create a compressed package that is attached
automatically to an e-mail message.
Create a package for manual distribution
1 Create an assignment and add the content you want to include in the package.
Only content that is checked in can be included in the packaged assignment.
2 In the Assignments panel, select the assignment and choose Package For InCopy from the panel menu.
3 Specify a name and location for the package file, and click Save.
You can attach the package file to an e-mail message, upload it to an FTP server, or copy it to a disk or other external
media.
Note: Choosing Edit > Undo after you create a package cancels the package and unlocks the items in the assignment, but
it doesn’t delete the package file from your computer or unsend the e-mail.
Create a package for e-mail (InDesign)
1 Create an assignment and add the content you want to include in the package.
Only content that is checked in is included in the packaged assignment. If any content is checked out, you’re
prompted to check in content.
2 In the Assignments panel, select the assignment and choose Package For InCopy And Email from the panel menu.
A compressed assignment package is created and attached to an e-mail message of your default e-mail application.
Note: If you want to use a different e-mail application, change the default e-mail application. See your system documen-
tation for details.
3 Edit the e-mail message by adding a recipient and providing any instructions. Send the message.