Adobe InDesign CS3 - Manual (Page 128)

INDESIGN CS3
User Guide
121
Tagged-text import options
You can import (or export) a text file capable of taking advantage of InDesign’s formatting capabilities by using the
tagged text format. Tagged-text files are text files containing information describing the formatting you want
InDesign to apply. Properly tagged text can describe almost anything that can appear in an InDesign story, including
all paragraph-level attributes, character-level attributes, and special characters.
For information on specifying tags, see the Tagged Text PDF document on the InDesign CS3 DVD.
The following options are available when you import a tagged-text file and select Show Import Options in the Place
dialog box.
Use Typographer’s Quotes Ensures that imported text includes left and right quotation marks (“ ”) and
apostrophes (’) instead of straight quotation marks (" ") and apostrophes (').
Remove Text Formatting Removes formatting, such as typeface, type color, and type style, from the imported text.
Resolve Text Style Conflicts Using Specifies which character or paragraph style to apply when there is a conflict
between the style in the tagged-text file and the style in the InDesign document. Select Publication Definition to use
the definition that already exists for that style in the InDesign document. Select Tagged File Definition to use
the style as defined in the tagged text. This option creates another style name, with “copy” appended to it in the Style
panel.
Show List Of Problem Tags Before Place Displays a list of unrecognized tags. If a list appears, you can choose to
cancel or continue the import. If you continue, the file may not look as expected.
Save Word or RTF import options as presets
1 When placing a Word or RTF file, make sure that Show Import Options is selected, and choose Open.
2 In the Import Options dialog box, specify the desired settings.
3 Click Save Preset, type a preset name, and click OK.
4 (Optional) Click Set As Default to use the preset each time you import a file of that file type.
You can then select custom presets from the Preset menu in the Import Options dialog box whenever you open a
Word or RTF file.
Link or embed imported text files
By default, text you place in InDesign is not linked to the original text file. However, if you select the Create Links
When Placing Text And Spreadsheet Files preferences option before you place a file, the name of the text file appears
in the Links panel. You can use the Links panel to update and manage the file. When you update a linked text file,
any editing or formatting changes applied within InDesign are lost. Because of this risk, linked text files are not
automatically updated when the original file is edited. However, you can easily update the linked file using the Links
panel.
1 Do one of the following:
• To apply this change to a document, open the document.
• To apply this change to new documents you create, close all documents.
2 Choose Edit > Preferences > Type (Windows) or InDesign > Preferences > Type (Mac OS).
3 To create links in placed files, select Create Links When Placing Text And Spreadsheet Files. If this option is
turned on, use the Links panel to update, relink, or remove links. If this option is turned off, text files are embedded
(not linked).