Adobe InDesign CS3 - Manual (Page 614)

INDESIGN CS3
User Guide
607
4. In InDesign, work on the layout.
Regardless of whether the content files are being edited in InCopy, InDesign users can work on the document layout;
they don’t have to check out the document. Whenever the InCopy user saves the checked-out content, the InDesign
user can update that content within the layout to see the latest revisions.
5. In InCopy, continue working.
When finished with your edits, check in the content. Other users are then able to check out the content and work on it.
If a user is modifying the layout in InDesign simultaneously, you can update and view the layout geometry as you work.
6. In InDesign, make sure that all the content is checked in.
The managed workflow makes it possible to know who has checked out files. After content files are checked in,
InDesign users can check out the files to finalize the layout as necessary.
E-mail package workflow
1. In InDesign, create and send assignment packages.
Create assignment packages and assign contents to the appropriate InCopy users, and then send the packages to the
InCopy users. The packaged files are automatically checked out to help avoid editing conflicts.
2. In InCopy, open the assignment package, and check out and edit a story or graphic.
If you receive an assignment package in e-mail, double-click the package to open it in InCopy.
3. In InDesign, work on the layout.
Regardless of whether the content files are being edited in InCopy, InDesign users can work on the document layout;
they don’t have to check out the document. If you need to update the layout or assignments, you can send an updated
package to the InCopy users.
4. In InCopy, return the edited package.
When finished with your edits, check in the content and return the modified package. Other users are then able to
check out the content and work on it.
5. In InDesign, make sure that all the content is checked in.
The managed workflow makes it possible to know who has checked out files. After assignment packages are
returned, stories in assignment packages are checked in. InDesign users can check out the files to finalize the layout
as necessary.
Enter user identification
All users in the workflow must have a user name. This identification reveals who has checked out a particular file
and makes this information available to other users. It’s also required in order to check out a file for editing.
If you’ve already specified a user name and want to change it, you must check in any content you have checked out.
Otherwise, changing user identification during an editing session would forfeit your ability to edit content that you
have checked out—it would be checked out to you under a different name.
User identification is application-specific; no single user can have multiple user identifications per application.