Adobe InDesign CS3 - Manual (Page 494)

INDESIGN CS3
User Guide
487
The following guidelines apply to electronically distributed Adobe PDF files:
• Before putting Adobe PDF documents on a website, check to see that the text, artwork, and layout in the
documents are complete and correct.
• Make sure that table of contents entries, hyperlinks, and bookmarks are generated correctly. Table of contents
entries are generated automatically from information in the Bookmarks panel.
• Set up passwords and other security options.
• Use a file name of no more than eight characters, followed by an extension of up to three characters. Many
networks and e-mail programs shorten long file names.
• Make sure that the file name has a PDF extension if users will view the file on a Windows computer or on the
Internet.
• To apply predefined Adobe PDF export settings for on-screen viewing, choose Smallest File Size.
Note: Adobe PDF files exported from InDesign documents that contain overprints or transparency effects are best viewed
in Acrobat 5.0 and later, or Adobe Reader 7.0 and later, with the Overprint Preview option selected.
See also
“Customize Adobe PDF presets” on page 476
“General options for PDFs” on page 479
Preparing PDFs for service providers
About PDF print publishing tools
In some print publishing workflows, documents are distributed in the format of the authoring application (called the
native format). Once approved, the files are saved in PostScript or a proprietary format for prepress work and final
printing. Because applications generate PostScript in many different ways, PostScript files may be arbitrarily large
and complex. In addition, reliability problems such as missing fonts, corrupt files, missing graphic elements, and
unsupported features can result at output time. In response, Adobe and its partners continue to create reliable, PDF-
based publishing workflow solutions.
From InDesign, you can export your document to a composite PDF file called a digital master. These digital masters
are compact, reliable files that you or your service provider can view, edit, organize, and proof. Then, at the appro-
priate time in the workflow, your service provider can either output the PDF directly, or process it using tools from
various sources for post-processing tasks such as preflight checks, trapping, imposition, and color separation.
PDF files in the workflow
Many large publishers use PDFs to streamline their review and production cycles. For example, numerous magazines
and newspapers have adopted PDF as the standard format for delivering advertisements to local publishing offices
via satellite or ISDN lines. PDFs enable local publishers to instantly view an advertisement exactly as it was designed,
make late-stage text edits, and reliably print from any computer.