Adobe InDesign CS3 - Manual (Page 607)

INDESIGN CS3
User Guide
600
6 If you selected Multiple Records on the Records tab, click the Multiple Record Layout tab, and specify the
following:
• For Margins, type values to specify the distance between margin guides and each edge of the page.
• For Layout Of Records, select either Rows First or Columns First, and then specify the spacing between the
columns and rows.
7 If you selected Multiple Records, select Preview Multiple Record Layout to review changes made in the Create
Merge Records dialog box. You can select the Next/Previous and First/Last page buttons to navigate the records.
8 Click the Options tab and specify the placement options. (See “Content placement options” on page 601.)
9 When you’re finished, click OK.
If the data source file points to any unsupported file formats or images that are not available, you may need to correct
the data source file to point to a supported file, correct the path to any missing file, or simply move the file to the
correct folder so that InDesign can find it and place it.
Limitations for merging multiple records
You can choose Multiple Records to create more than one record per page. For example, if you are printing mailing
labels, you'll want to print more than one label per page. The way the records will appear in the merged publication
depends mainly on the layout options. Here is a list of limitations you might encounter when using the Multiple
Records option:
• You cannot merge multiple records if the data fields appear on a document page in a document with multiple
pages, or if data fields appear on multiple master pages.
• The Data Merge allows for only one size of place holder.
• Deleting a record in the merged publication will not reflow the remaining records into the empty placeholder.
Update data fields
After merging a document with data placeholders on master pages, you can change the layout of the merged
document and still update the values of data fields in the data source. Use the Update Data Fields to update the data
fields while maintaining the layout of the document. This option is available only in a merged document in which
data placeholders appear on master pages.
1 Make any changes to the data source file, and then save and close the data source file.
2 In the merged document, choose Update Data Fields.
The changes that have been made by updating the data fields appear in a log file.
This option works best when you simply edit or add records in the data source file. If you add placeholder fields, add
new fields to the data source, or change the settings in the Create Merged Document dialog box, use the Create
Merged Document option to generate a new merged document.
See also
“Update, remove, or replace data source files” on page 597
Overset text reports
The Overset Text Report appears if the Generate Overset Text Report option is selected in the Create Merged
Document dialog box, and if one or more fields include overset text after the data is merged.