Handing off files, Perform a preflight check, Correct font errors during preflight – Adobe InDesign CS3 User Manual
Page 569
INDESIGN CS3
User Guide
562
Handing off files
Perform a preflight check
Before printing or handing off the document to a service provider, you can perform a quality check on the document.
Preflight is the industry-standard term for this process. The preflight utility warns of problems that may prevent a
document or book from imaging as desired, such as missing files or fonts. It also provides helpful information about
a document or book, such as the inks it uses, the first page a font appears on, and print settings.
Note: During preflight, InDesign cannot check the ICC profiles, color spaces, or images for placed PDF pages or placed
InDesign files.
For a video on preparing files for output, see
. To view a printing guide for prepress
providers (PDF), see
.
1
Do one of the following:
•
For a document, choose File > Preflight.
•
For a book, in the Book panel menu choose Preflight Book or Preflight Selected Documents, depending on
whether you want to check the entire book or only specific documents.
The preflight utility checks content on hidden and nonprinting layers as well. The utility ignores pasteboard items;
however, fonts applied to text on the pasteboard are included in the summary.
2
Using the Summary area in the Preflight dialog box as a guide, check fonts, links, graphics, and other information.
An alert icon
indicates problem areas.
The Summary area also displays the page number of any transparent object in a document, or the number of
documents with transparent objects in a book.
3
To show information for all layers, including those for which Show Layer and Print Layer have been turned off,
select Show Data For Hidden And Non-Printing Document Layers on the Summary area.
4
To list only missing or incomplete fonts, missing or modified links, and RGB graphics, select Show Problems Only
on either the Fonts area or the Links And Images area.
5
Click Report at any time to save the current information in each of the preflight sections to a text file, which you
can open in a text editor.
Correct font errors during preflight
The Fonts area of the Preflight dialog box lists all fonts used in the document—including fonts applied to overset text
or text on the pasteboard, and fonts embedded in EPS files, native Adobe Illustrator files, and placed PDF pages—
and determines whether the font is installed on your computer and available. Selecting Show Problems Only shows
fonts that fit into the following categories:
Missing fonts
Lists fonts that are used in the document but are not installed on the current computer.
Incomplete fonts
Lists fonts that have a screen font on the current computer but not a corresponding printer font.
Protected fonts
Lists fonts that cannot be embedded in PDF or EPS files due to license restrictions.
❖
Do either of the following:
•
Close the Preflight dialog box and install the fonts on your computer.
•
Click Find Font in the Fonts area of the Preflight dialog box, and search for, list, and replace fonts used in your
document.