Adobe InDesign CS3 - Manual (Page 297)

INDESIGN CS3
User Guide
290
• To create an index entry without a page number, choose Suppress Page Range in the Type menu. Although no page
number will appear in the generated index, the page number appears in parentheses in the Index panel.
• To create an index entry which refers to another entry, select one of the cross reference options (such as See or See
also) from the Type pop-up menu, and input the entry name in the Referenced text box, or drag the existing entry
from the list at the bottom to the Referenced box. You can also customize the See and See also terms displayed in
the cross reference entries by selecting Custom Cross Reference from the Type pop-up menu. (See “Add a cross-
reference in an index” on page 292.)
9 To add emphasis to a particular index entry, select Number Style Override, and then specify a character style.
10 To add an entry to the index, do any of the following:
• Click Add to add current entry and leave the dialog box open for additional entries.
• Click Add All to locate all instances of the selected text in the document window and creates an index marker for
each one. Add All is available only if text in the document is selected.
• Click OK to add the index entry and close the dialog box.
Note: If you click Cancel after clicking Add, the entries you just added are not removed. Choose Edit > Undo New Page
Reference to remove these entries.
11 To close the dialog box, click OK or Done.
Index a word, phrase, or list quickly
Using an indexing shortcut, you can quickly index individual words, a phrase, or a list of words or phrases. Adobe
InDesign recognizes two indexing shortcuts: one for standard index entries; the other for proper names. The proper
name shortcut creates index entries by reversing the order of a name so it is alphabetized by the last name. In this
way, you can list a name with the first name first, but have it appear in the index sorted by last name. For example,
the name James Paul Carter would appear in the index as Carter, James Paul.
To prepare a list for indexing, separate each item you want to be indexed with any of the following: a return, a soft
return (Shift + Return key), a tab, a right-indent tab (Shift + Tab), a semicolon, or a comma. The indexing shortcut
adds a marker in front of each entry and places all the items into the index.
1 In the document window, select the word or words you want to index.
2 Do one of the following:
• For standard words or phrases, press Shift+Alt+Ctrl+[ (Windows) or Shift+Option+Command+[ (Mac OS).
• For proper names that you want indexed by the last name, press Shift+Alt+Ctrl+] (Windows) or
Shift+Option+Command+] (Mac OS).
An index marker using the default settings is added at the beginning of the selection or to the beginning of each item
selected.
To index compound last names or names with a title, include one or more nonbreaking spaces between the words.
For example, if you want to index “James Paul Carter Jr.” by “Carter” instead of “Jr.”, place a nonbreaking space
between “Carter” and “Jr.” (To insert a nonbreaking space, choose Type > Insert White Space > Nonbreaking Space.)
Create a new entry from an existing one
Often, a subject you’re indexing appears in multiple places in a document or book. When this happens, you can
create multiple index entries based on other entries already in your index to ensure consistency.
1 In the document window, click an insertion point, or select text where the index marker will appear.
2 In the Index panel, select Reference, and scroll the preview area to the entry you want to copy.