Defining lists – Adobe InDesign CS3 User Manual
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INDESIGN CS3
User Guide
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Choose an item (such as Em Dash or Ellipses) from the Insert Special Character menu.
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Type a word or character before the number metacharacter. For example, to number questions in a list, you can
type the word Question.
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Choose a character style for the expression. (The style you choose applies to the entire number expression, not
just to the number.)
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For Mode, choose one of the following options:
Continue From Previous Number
Numbers lists sequentially.
Start At
Starts numbering at a number or other value that you enter in the text box. Enter a number, not a letter, even
if your list uses letters or Roman numerals for numbering.
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Specify any other options, and then click OK.
Defining lists
A defined list can be interrupted by other paragraphs and lists, and can span different stories and different
documents in a book. For example, use defined lists to create a multi-level outline, or to create a running list of
numbered table names throughout your document. You can also define lists for separately numbered or bulleted
items that are mixed together. For example, in a list of questions and answers, define one list for numbering the
questions and another for numbering the answers.
Defined lists are often used to track paragraphs for numbering purposes. When you create a paragraph style for
numbering, you can assign the style to a defined list, and paragraphs are numbered in that style according to where
they appear in the defined list. The first paragraph to appear is given number 1 (“Table 1”), for example, and the next
paragraph is given number 2 (“Table 2”), even if it appears several pages later. Because both paragraphs belong to the
same defined list, they can be numbered consecutively no matter how far apart they are in the document or book.
Define a new list for each type of item you want to number—step-by-step instructions, tables, and figures, for example.
By defining multiple lists, you can interrupt one list with another and maintain number sequences in each list.