Adobe InDesign CS3 - Manual (Page 298)

INDESIGN CS3
User Guide
291
3 Do one of the following:
• Drag an entry to the New button to insert an index marker at the insertion point, or at the beginning of the
selection.
• Select an entry in the panel preview area, and then hold down Alt (Windows) or Option (Mac OS) and click the
New Entry button. The New Page Reference dialog box appears, with information about the selected entry. Make
any changes, and then click Add or OK.
Alternatively, you can create a topic list, and then select topics from the list as you create index entries.
Index every occurrence of a word automatically
Using the Add All option is an effective way to index all occurrences of a specified term in a document or a book.
When you click Add All, InDesign creates index markers at every occurrence of the words selected in the
document—not the text specified in the dialog box. (You can later delete entries that point to less significant infor-
mation.)
When searching for occurrences of the selected text, InDesign considers only whole words, and searches are case-
sensitive. For example, if cheetah is selected, cheetahs and Cheetah will not be indexed.
1 In the document window, select the text you want to search for.
2 In the Index panel, select Reference.
3 To create index entries for any open documents in the book, select Book.
4 Choose New Page Reference in the Index panel menu.
5 Choose Add All. InDesign adds index markers to all text that matches the selected text, regardless of whether the
text has been indexed, so you may end up with multiple entries for the same word or phrase.
Edit an index entry
To change a topic (such as renaming it or applying a new sort order) and automatically update all entries that use
that topic, use the Index panel in Topic mode. To change one entry at a time, use Reference mode. In Reference mode,
you can also add cross-references or locate the index marker associated with a page reference.
1 Open the document containing the index entries.
2 In the Index panel, do one of the following:
• Select Topic to edit a topic and automatically update all entries using that topic.
• Select Reference to edit an individual entry.
3 In the preview area, select an entry or page reference. To select a page reference, select the page icon below the
entry.
4 Double-click an entry or page reference to edit.
5 Edit the entry, and then click OK.
Page range options in indexes
You can create index entries that include a page range (such as cats 82–87) instead of a single page number. The Type
pop-up menu in the New Page Reference dialog box includes the following page-range options:
Current Page The page range does not extend beyond the current page.
To Next Style Change The page range extends from the index marker to the next change of paragraph style.