Gasboy Fleet Head Office System - Manual (Page 139)

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7.4.2. Devices Definition
A device in the FHO system is a physical authorization device such as VIU (Vehicle Identification
Unit), tag, key or magnetic card. A keypad entry is also a device. All devices are part of a
department because a department is part of a fleet.
In order to refuel, an authentication device should be recognized by the SiteOmat. Once the reading
and parsing of the device string are done, a search for a match is executed in the SiteOmat database.
SiteOmat includes lists of fleets, and each fleet has a list of vehicles with their authentication
devices.
A set of rules are set for each device to check if the device is allowed to fuel under the current
conditions. Fleet lists (the vehicles) can work in two modes:
• Positive list (preferred method):
Only vehicles found in the list can refuel and in addition, each vehicle must meet a set of
rules
• Negative list:
All vehicles in this fleet can refuel except the ones that are in the negative list
Positive/Negative lists apply only to the department level of a fleet, and not to the fleet itself. There
can be only one department classified as a negative list in a fleet.
Each fleet has a set of rules that are defined as default rules for each vehicle. It is possible to
change the rule per vehicle. If the fleet list is defined as negative, then the fleet rules are used for
each vehicle that is not in the list. This allows global restrictions on a fleet without the need to set
boundaries for each vehicle.
Rules templates are defined and can be used for fast and global definition of authorization. A fleet
or vehicle can be set to comply with any of these rules templates. If the rule template is changed, it
affects any device associated with it.
7.4.3. Workflow
Creating Models, Rules and Group Rules are preliminary stages of setting fleet definitions. See
paragraphs 7.5 and 7.6 below for models and rules creation and paragraphs 7.8, 7.9 and 7.10 for
fleet, department and devices definition respectively.
Define fleets, then departments, then rules, group rules and models, and finally the various devices.
A device pertains to a department which is part of a fleet. A new rule created for and imposed to a
fleet, is inherited by its new subordinate departments and therefore by the devices related to the
department. Even though, the rule can be overridden at the lower levels (a specific
Device/Department can be defined oppositely to the fleet rule.)
As the fleet management section serves both the Administrator and the Fleet Manager, each of the
users should use it according to their needs and authorization level. For example, a fleet manager
can only view/modify the fleet he is authorized to manage.
FMS and FHO User’s Manual - MDE-4821