Apple Pages '08 - Manual (Page 34)

34 Chapter 2 Working with a Pages Document
You can open a Pages document created using an older version of Pages (from
iWork ’05 or iWork ’06). To take advantage of new features, save the document in
iWork ’08 format. To preserve the document for use with iWork ’05 or iWork ’06, save it
in the same format. See “Saving a Document as a Previous iWork Version” on page 231.
If you see a message that a font or file is missing, you can still use the document. Pages
substitutes fonts for missing fonts. To use missing fonts, quit Pages and add the fonts to
your Fonts folder (for more information, see Mac Help). To make missing movies or
sound files appear, add them to the document again.
Saving Your Document
When you create a Pages document, all of the graphics and any chart data are
contained within that document, which can be moved from one computer to another.
However, fonts are not included as part of the document. If you transfer a Pages
document to another computer, make sure the fonts used in the document have been
installed in the Fonts folder of that computer.
Saving a Document
It’s a good idea to save your document often as you work. After you’ve saved it for the
first time, you can press Command-S to resave it using the same settings.
To save a document for the first time:
1 Choose File > Save, or press Command-S.
2 In the Save As field, type a name for the document.
3 If your file directory isn’t visible in the Where pop-up menu, click the disclosure triangle
to the right of the Save As field.
4 Choose where you want to save the document.
5 If you want the document to be opened using Pages in iWork ’05 or iWork ’06, select
“Save a copy as,” and then choose iWork ’05 or iWork ’06 from the pop-up menu.
6 If you or someone else will open the document on another computer, click Advanced
Options and consider the following:
Copy audio and movies into document: Selecting this checkbox saves audio and video
files with the document, so the files play if the document is opened on another
computer. You might want to deselect this checkbox so that the file size is smaller, but
media files won’t play on another computer unless you transfer them as well.
Copy template images into document: If you don’t select this option and you open the
document on a computer that doesn’t have the same template installed (if you created
your own template, for example), the document might look different.