Apple Pages '08 - Manual (Page 220)

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Personalizing Documents
with Address Book Data
This chapter tells you how to use contact information stored
in Address Book and vCards to personalize letters, envelopes,
and other Pages documents.
Many Pages templates contain Address Book fields, which provide an automatic way to
insert names, phone numbers, addresses, and other data into a document. This
capability lets you create a document, such as a letter or a contract, and then reuse it
for different individuals.
Using Address Book Fields
You can insert any data you’ve defined for contacts in Address Book into Pages
documents. You can also insert data from a virtual address card (vCard) that someone
has sent you. This way you can reuse a letter, contract, envelope, or other document for
multiple people. This feature is sometimes called mail merge.
When a Pages document contains Address Book fields, contact data is automatically
inserted into the Address Book fields. Address Book fields identify which Address Book
or vCard data to insert and where to insert it.
A document can contain two kinds of Address Book fields:
 A sender field displays information about the document’s distributor. For example, a
letter can be formatted with a header that uses sender fields to display a company’s
name, address, and phone number.
Pages automatically fills sender fields with data from the Address Book card that’s
designated My Card. But you can use another card to populate sender fields if you
prefer.
 A recipient field displays information for a person who will receive the document. For
example, you can use recipient fields to insert a person’s name at various locations in
a letter.