Gasboy CFN III Mgnr's Mnl V3.4 - Manual (Page 131)

MDE-4315 CFN Series CFN III Manager’s Manual for Windows NT · August 2004 Page 115
Lookup Program
12 – Lookup Program
The Lookup program is part of the Fleet Options package (which is briefly
described in
“Site Controller III Optional Packages” on page 249 ), and it
requires version 3.0 or later of the Site Controller software.
The Lookup program lets you quickly set up accounts for customers, using
these types of cards:
• code card-which can also be cardless, when a user manually enters the
account number at a keypad. In this manual, discussions of code cards
should be taken as also referring to cardless accounts.
• club card (private-issue)
• bank card (credit or debit card)
Under the Lookup program you do not have to encode restrictions on the cards.
The restrictions and customer information are contained in records in a lookup
file.
Before the Lookup program, all the restrictions-such as gallon limit per
purchase or types of merchandise that could be bought-on a club card had to be
encoded on the card itself. Now, you can make up a group of numbered cards,
say 990-999, in advance, and quickly pass them out to your next ten club card
customers. Then, in the lookup file under records 990, 991, etc., you enter the
restrictions for each card.
If the restrictions subsequently change-for example, a company decides to let
its employees purchase 25 gallons at a time, instead of only 10-you no longer
have to make up and issue new cards. Instead, you quickly and easily change
the lookup file.
Also, you do not have to create a lookup file record for each card. You can, for
instance, use as a record’s lookup number the field in a card’s number that
identifies a company’s account, and keep all cards for that company in one
record. In other words, if you have a thousand cards, you do not have to have a
thousand records as long as some cards have a field in common.
Definitions
The Lookup program contains a series of menus. This section defines the
prompts and fields used on the menus.
Lookup number - the number assigned to a card or account. This number
can be up to 19 digits (numeric characters only; alphabetic characters are
not allowed).
Lookup type - the type of the lookup number.