Adobe InDesign CS4 - Manual (Page 506)

498 USING INDESIGN CS4
PDF
Export a book to PDF
1 Do one of the following:
• To create a PDF of the entire book, click in a blank area of the Book panel to deselect any selected documents, and
choose Export Book To PDF in the Book panel menu.
• To create a PDF of documents within a book, select the document or documents in the Book panel, and choose
Export Selected Documents To PDF in the Book panel menu.
2 Specify a name and location for the PDF file, and then click Save.
3 Either choose a preset from the Adobe PDF Preset menu, or select a category from the list on the left of the Export
Adobe PDF dialog box, and then customize the options.
4 Click Export (Windows) or Save (Mac OS).
Reducing the size of PDFs
For PDF files that are intended to be distributed for viewing purposes only, you may want to reduce the size of PDF
files when you export from InDesign. Here are some of the size reduction techniques you can use in the Export Adobe
PDF dialog box:
• Choose [Smallest File Size] from the Adobe PDF Preset menu.
• In the Compression area, downsample images to 72 pixels per inch, select automatic compression, and select either
low- or medium-image quality for color and grayscale images. When you work with photographic images, use
Automatic (JPEG 2000) compression; when you work with images that are mostly solid color, such as charts and
graphs, use ZIP compression.
• In the Output area, use the Ink Manager to convert spot colors to process colors.
To reduce the size of PDFs, simply open the PDF in Acrobat 8.0 or later, choose Document > Reduce File Size, and
then specify the compatibility level. For greater control, choose Advanced
> PDF Optimizer.
For more information on reducing the size of PDF files, see Acrobat Help and the Adobe website.
Adobe PDF presets
A PDF preset is a group of settings that affect the process of creating a PDF. These settings are designed to balance file
size with quality, depending on how the PDF will be used. Most predefined presets are shared across Adobe Creative
Suite components, including InDesign, Illustrator, Photoshop, and Acrobat. You can also create and share custom
presets for your unique output requirements.
A few of the presets listed below are not available until you move them—as needed—from the Extras folder (where
they are installed by default) to the Settings folder. Typically, the Extras and Settings folders are found in (Windows
Vista) ProgramData\Adobe\AdobePDF, (Windows XP) Documents and Settings\All Users\Application
Data\Adobe\Adobe PDF, or (Mac
OS) Library/Application Support/Adobe PDF. Some presets are not available in
some Creative Suite components.
The custom settings are found in (Windows XP) Documents and Settings/[username]/Application
Data/Adobe/Adobe PDF/Settings, (Windows Vista) Users/[username]/AppData/Roaming/Adobe/Adobe
PDF/Settings, or (Mac OS) Users/[username]/Library/Application Support/Adobe/Adobe PDF/Settings.
Review your PDF settings periodically. The settings do not automatically revert to the default settings. Applications
and utilities that create PDFs use the last set of PDF settings defined or selected.
High Quality Print Creates PDFs for quality printing on desktop printers and proofing devices. This preset uses PDF
1.4 (Windows) or PDF 1.6 (Mac OS), downsamples color and grayscale images to 300 ppi and monochrome images to
1200 ppi, embeds subsets of all fonts, leaves color unchanged, and does not flatten transparency (for file types capable
Updated 18 June 2009