Adobe InDesign CS4 - Manual (Page 138)

130 USING INDESIGN CS4
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• If InDesign cannot find a filter that recognizes a file by either its file type or file extension, an alert message appears.
For best results in Windows, use the standard extension (such as .doc, .docx, .txt, .rtf, .xls, or .xlsx) for the type of
file you’re importing. You may need to open the file in its original application and save it in a different format, such
as RTF or text-only.
For more information on import filters, see the Filters ReadMe PDF file located in the InDesign application folder.
Microsoft Word and RTF import options
If you select Show Import Options when placing a Word file or an RTF file, you can choose from these options:
Table Of Contents Text Imports the table of contents as part of the text in the story. These entries are imported as text only.
Index Text Imports the index as part of the text in the story. These entries are imported as text only.
Footnotes Imports Word footnotes. Footnotes and references are preserved, but renumbered based on the
document’s footnote settings. If the Word footnotes are not imported properly, try saving the Word document in RTF
format and importing the RTF file.
Endnotes Imports endnotes as part of the text at the end of the story.
Use Typographer’s Quotes Ensures that imported text includes left and right quotation marks (“ ”) and
apostrophes (’) instead of straight quotation marks (" ") and apostrophes (').
Remove Styles And Formatting From Text And Tables Removes formatting, such as typeface, type color, and type
style, from the imported text, including text in tables. Paragraph styles and inline graphics aren’t imported if this
option is selected.
Preserve Local Overrides When you choose to remove styles and formatting from text and tables, you can select
Preserve Local Overrides to maintain character formatting, such as bold and italics, that is applied to part of a
paragraph. Deselect this option to remove all formatting.
Convert Tables To When you choose to remove styles and formatting from text and tables, you can convert tables to
either basic, unformatted tables or unformatted, tab-delimited text.
If you want to import unformatted text and formatted tables, import the text without formatting, and then paste the
tables from Word into InDesign.
Preserve Styles And Formatting From Text And Tables Preserves the Word document’s formatting in the InDesign or
InCopy document. You can use the other options in the Formatting section to determine how styles and formatting
are preserved.
Manual Page Breaks Determines how page breaks from the Word file are formatted in InDesign or InCopy. Select
Preserve Page Breaks to use the same page breaks used in Word, or select Convert To Column Breaks or No Breaks.
Import Inline Graphics Preserves inline graphics from the Word document in InDesign.
Import Unused Styles Imports all styles from the Word document, even if the styles aren’t applied to text.
Convert Bullets & Numbers To Text Imports bullets and numbers as actual characters, preserving the look of the
paragraph. However, in numbered lists, the numbers are not automatically updated when the list items are changed.
Track Changes For InCopy Selecting this option causes highlighting and strikeout to appear when you edit the
imported text in InCopy while Track Changes is turned on; deselecting this option causes all the imported text to be
highlighted as a single addition. Track Changes can be viewed in InCopy, not in InDesign.
Import Styles Automatically Imports styles from the Word document into the InDesign or InCopy document. If a
yellow warning triangle appears next to Style Name Conflicts, then one or more paragraph or character styles from the
Word document have the same name as an InDesign style.
Updated 18 June 2009