Generate an index, Index formatting options, Numbers. (see – Adobe InDesign CS4 User Manual
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USING INDESIGN CS4
Long document features
Generate an index
Once you’ve added index entries and previewed them in the Index panel, you’re ready to generate an index story to
place in your document for publication.
An index story can appear as a separate document or in an existing document. When you generate an index story,
InDesign compiles index entries and updates page numbers across your document or book. If you add or delete index
entries or update numbering in your document, however, you’ll need to regenerate the index to update it.
If an index marker appears in overset text when you generate the index, you are asked if you would like to include these
markers in the index. If you click Yes, the entry appears in the index without a page number. If an index marker
appears in hidden conditional text, the entry is excluded from the index.
1 Do one of the following:
•
If you’re creating an index for a single document, you may want to add a new page at the end of the document.
•
If you’re creating an index for multiple documents in a book, create or open the document to be used for the index,
and make sure that it’s included in the book.
2 Choose Generate Index in the Index panel menu. Specify settings for the following options:
•
For Title, type the text that will appear at the top of the index. To determine how the title is formatted, select a style
in the Title Style pop-up menu.
•
Select Replace Existing Index to update an existing index. This option is dimmed if you haven’t generated an index.
Deselecting this options lets you create multiple indexes.
•
Select Include Book Documents to create a single index for all documents in the current book list and to renumber
the book’s pages. Deselect this option if you want to generate an index for the current document only.
•
Select Include Entries On Hidden Layers if you want index markers on hidden layers to be included in your index.
•
To view additional index options, click More Options.
3 Click OK. If Replace Existing Index is deselected, a loaded text icon appears. Place the index story as you would any
other text.
If you edit entries in the index story, these changes are overridden when you regenerate the index. For best results, edit
the index in the Index panel, and then generate the index again.
See also
Index formatting options
When you click More Options in the Generate Index dialog box, formatting options appear that let you determine the
style and appearance of the generated index. InDesign includes a number of built-in paragraph and character styles
that you can select to format the generated index, or you can create and select your own styles. After you generate the
index, you can edit these styles in the Paragraph Styles and Character Styles panels.
Updated 18 June 2009