Saving documents, Save documents – Adobe InDesign CS4 User Manual
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USING INDESIGN CS4
Working with documents
Saving documents
Save documents
Saving a document saves the current layout, references to source files, which page is currently displayed, and the zoom
level. Protect your work by saving often. You can save a file as any of the following:
•
A regular document.
•
A copy of the document, which creates a duplicate of the document under a different name, leaving the original
document active.
•
A template, which normally opens as an untitled document. A template can contain settings, text, and graphics that
you preset as a starting point for other documents.
Saving a document also updates the metadata (or file information) that is part of the InDesign document. This
metadata includes a thumbnail preview, fonts used in the document, color swatches, and all metadata in the File
Info dialog box, all of which enable efficient searching. For example, you might want to search for all documents
that use a particular color.
You can view this metadata in Bridge and in the Advanced area of the File Info dialog box. You can control whether
to update the preview when you save by using a preference setting. The other metadata (fonts, colors, and links) are
updated whenever you save a document.
The Save, Save As, and Save a Copy commands store documents in the InDesign file format. For information about
storing documents in other file formats, see the Index.
If you’re saving a document in order to bring it to a prepress service provider for final output, InDesign can
automatically collect all necessary files, such as linked graphics and fonts, in one folder. (See “
page 607.)
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Do one of the following:
•
To save a document under a new name, choose File
> Save As, specify a location and filename, and click Save. The
newly named file becomes the active document. Using the Save As command might reduce the file size.
•
To save an existing document under the same name, choose File
> Save.
•
To save all open documents to their existing locations and filenames, press Ctrl+Alt+Shift+S (Windows) or
Command+Option+Shift+S (Mac
OS).
•
To save a copy of a document under a new name, choose File
> Save a Copy, specify a location and filename, and
click Save. The saved copy does not become the active document.
Important: To avoid problems, avoid reserved characters that have special meanings in some operating systems. For
example, avoid filenames with spaces, tabs, or initial periods, or filenames that use these characters: / \ : ; * ? <
> , $ %.
Similarly, avoid using characters with accents (such as ü, ñ, or é), even when using a non-English version of InDesign.
Problems may occur if the file is opened in a different platform.
If you have frequently work with several documents open at the same time and want to save them all at once, use a
keyboard shortcut. Choose Edit > Keyboard Shortcuts, choose Views, Navigation from the Product Area menu, and
select Save All in the Commands list. You can then edit or add a shortcut. You can use Quick Apply to specify Save All
command.
Updated 18 June 2009