Generate a table of contents – Adobe InDesign CS4 User Manual
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USING INDESIGN CS4
Long document features
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If the necessary styles do not appear in the pop-up menus in the Table of Contents dialog box, you may need to
synchronize the book so that the styles are copied to the document containing the table of contents.
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If you want number prefixes (such as 1-1, 1-3, and so on) to appear in your table of contents, use section numbering
rather than chapter numbering. Section number prefixes can be included in a table of contents.
See also
Generate a table of contents
Before you generate a table of contents, decide which paragraphs should be included (such as chapter titles and section
headings), and then define paragraph styles for each. Make sure that these styles are applied to all appropriate
paragraphs in the document or booked documents.
When you generate the table of contents, you can also use paragraph and character styles to format the table of
contents.
Table of contents without paragraph styles (left) and with paragraph styles applied to entries (right)
1 Do one of the following:
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If you’re creating a table of contents for a single document, you may want to add a new page at the beginning of the
document.
•
If you’re creating a table of contents for multiple documents in a book, create or open the document to be used for
the table of contents, make sure that it’s included in the book, and then open the book file.
2 Choose Layout > Table Of Contents.
If you’ve defined a TOC style that has the appropriate settings for your TOC, you can choose it from the TOC Style menu.
3 In the Title box, type a title for your TOC (such as Contents or List of Figures). This title will appear at the top of the
table of contents. To format the title, choose a style from the Style menu.
4 Select Include Book Documents to create a single table of contents for all documents in the book list, and to
renumber the book’s pages. Deselect this option if you want to generate a table of contents for the current document
only. (This option is dimmed if the current document is not part of a book file.)
5 Determine which content you want to include in the table of contents by double-clicking paragraph styles in the
Other Styles list to add them to the Include Paragraph Styles list.
6 Select Replace Existing Table Of Contents to replace all existing table of contents stories in the document. Deselect
this option if you want to generate a new table of contents, such as a list of figures.
7 Specify options to determine how each paragraph style in the table of contents is formatted. (See “
formatting a table of contents
It’s a good idea to define a TOC style that contains the formatting and other options for your table of contents. To do
so, click Save Style. You can also create TOC styles by choosing Layout > Table Of Contents Styles.
Updated 18 June 2009