Preparing a document for on-screen viewing – Adobe InDesign CC 2015 User Manual
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Exporting and publishing
Last updated 6/6/2015
When a font cannot be embedded due to the font vendor settings, and someone who opens or prints a PDF does not
have access to the original font, another font is temporarily substituted. To avoid problems, print only PDF files in
which fonts can be embedded.
The Multiple Master typeface can stretch or condense to fit, to ensure that line and page breaks in the original
document are maintained. The substitution cannot always match the shape of the original characters, however,
especially if the characters are unconventional ones, such as script typefaces.
Preparing a document for on-screen viewing
With its small file sizes, platform independence, and online navigation, Adobe PDF is an ideal format for distributing
documents electronically and viewing them on-screen. You can send Adobe PDF documents to other users as e-mail
attachments, or you can distribute the documents on the web or on an intranet.
For information on creating accessible PDF documents, se
.
The following guidelines apply to electronically distributed Adobe PDF files:
• Before putting Adobe PDF documents on a website, check to see that the text, artwork, and layout in the documents
are complete and correct.
• Make sure that table of contents entries, hyperlinks, and bookmarks are generated correctly. Table of contents entries
are generated automatically from information in the Bookmarks panel.
• Set up passwords and other security options.
• Use a file name of no more than eight characters, followed by an extension of up to three characters. Many networks
and e-mail programs shorten long file names.
• Make sure that the file name has a PDF extension if users will view the file on a Windows computer or on the
Internet.
• To apply predefined Adobe PDF export settings for on-screen viewing, choose Smallest File Size.
Note: Adobe PDF files exported from InDesign documents that contain overprints or transparency effects are best viewed
in Acrobat 5.0 and later, or Adobe Reader 7.0 and later, with the Overprint Previewoption selected.
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