Adobe InDesign CC 2015 - Manual (Page 135)

130
Layout and design
Last updated 6/6/2015
Index a word, phrase, or list quickly
Using an indexing shortcut, you can quickly index individual words, a phrase, or a list of words or phrases. Adobe
InDesign recognizes two indexing shortcuts: one for standard index entries; the other for proper names. The proper
name shortcut creates index entries by reversing the order of a name so it is alphabetized by the last name. In this way,
you can list a name with the first name first, but have it appear in the index sorted by last name. For example, the name
James Paul Carter would appear in the index as Carter, James Paul.
To prepare a list for indexing, separate each item you want to be indexed with any of the following: a return, a soft return
(Shift + Return key), a tab, a right-indent tab (Shift + Tab), a semicolon, or a comma. The indexing shortcut adds a
marker in front of each entry and places all the items into the index.
1 In the document window, select the word or words you want to index.
2 Do one of the following:
• For standard words or phrases, press Shift+Alt+Ctrl+[ (Windows) or Shift+Option+Command+[ (Mac OS).
• For proper names that you want indexed by the last name, press Shift+Alt+Ctrl+] (Windows) or
Shift+Option+Command+] (Mac OS).
An index marker using the default settings is added at the beginning of the selection or to the beginning of each
item selected.
To index compound last names or names with a title, include one or more nonbreaking spaces between the words.
For example, if you want to index “James Paul Carter Jr.” by “Carter” instead of “Jr.”, place a nonbreaking space
between “Carter” and “Jr.” (To insert a nonbreaking space, choose Type > Insert White Space >
Nonbreaking Space.)
When you select terms like kanji for which a yomi is required and set the index marker using a shortcut, the New
Page Reference dialog box will open automatically if the yomi has not been input, and the term selected will be
displayed in the Topic Levels dialog box. Input the yomi corresponding to the text input in the Topic Levels box in
the Yomi text box. When the same index entry appears on several pages, the yomi for all the index entries can be
changed in a single step. To change only the index entry selected, select the page number in the Index panel and Page
Reference Options from the Index panel menu.
Create a new entry from an existing one
Often, a subject you’re indexing appears in multiple places in a document or book. When this happens, you can create
multiple index entries based on other entries already in your index to ensure consistency.
1 In the document window, click an insertion point, or select text where the index marker will appear.
2 In the Index panel, select Reference, and scroll the preview area to the entry you want to copy.
3 Do one of the following:
• Drag an entry to the New Entry button to insert an index marker at the insertion point, or at the beginning of
the selection.
• Select an entry in the panel preview area, and then hold down Alt (Windows) or Option (Mac OS) and click the
New Entry button. The New Page Reference dialog box appears, with information about the selected entry. Make
any changes, and then click Add or OK.
Alternatively, you can create a topic list, and then select topics from the list as you create index entries.