Adobe InDesign CC 2015 - Manual (Page 100)

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Workspace and workflow
Last updated 6/6/2015
Check out content
When you check out an item, a hidden lock file (.idlk) is placed on the file system. Once the content is checked out, you
have exclusive control over its content, and others are locked out from making changes. You can check out InCopy
content only; you cannot check out InDesign documents with layout information.
If you attempt to close an InDesign document containing one or more InCopy content files that are checked out to you,
an alert message appears, prompting you to check in all content. If you close the document without checking in the
content files, they will still be checked out to you the next time you open the InDesign document. Saving the InDesign
document automatically saves every editable InCopy content file.
Check out content (InDesign)
❖ Do one of the following:
• In the layout, select the text or graphics frames to edit and choose Edit > InCopy > Check Out.
• In the Assignments panel, select the files and choose Check Out from the panel menu.
When you check out available content in InDesign, you see the Editing icon on the InDesign frame. In InCopy, the
In Use icon appears on the InCopy frame and in the Assignments panel if the assignment files are stored on a local
server.
Check out content (InCopy)
1 Do one of the following:
• If the content you want is part of an assignment, choose File > Open and select the assignment file (.icma or
.inca).
• If the content you want was exported as individual files, choose File > Open and select the InCopy file (.icml or
.incx). To see the layout so you can do copyfitting, select the InDesign document.
2 Do one of the following:
• To check out a single InCopy content file, choose File > Check Out.
• To check out all content in an assignment at once, select the assignment in the Assignments panel, and choose
Check Out from the panel menu.
• To check out individual items in an assignment, open the assignments list in the Assignments panel, select an
item or multiple items, and choose Check Out from the panel menu.
The Editing icon appears next to the item or items in the Assignments panel, indicating that the content is
checked out to you for your exclusive use.
3 If prompted to update the content with changes, click OK.
When you check out available content in InCopy, you see the Editing icon on the InCopy frame, and in the
Assignments panel. In InDesign, the In Use icon appears on the InDesign frame.
Opening managed files (InCopy)
Opening a managed content file (.icml or .incx) directly in InCopy and working with it in Story view may be more
appropriate for quick writing and editing. You do not have to check out an individual managed file to edit it; InCopy
automatically checks it out. When you save and close the file, InCopy automatically checks in the content. The Save
commands are different when you open individual files.