Include previews in saved documents, Save an indesign markup (idml) document – Adobe InDesign CC 2015 User Manual
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Workspace and workflow
Last updated 6/6/2015
• To save all open documents to their existing locations and filenames, press Ctrl+Alt+Shift+S (Windows) or
Command+Option+Shift+S (Mac OS).
• To save a copy of a document under a new name, choose File > Save a Copy, specify a location and filename, and
click Save. The saved copy does not become the active document.
Note: To avoid problems, avoid reserved characters that have special meanings in some operating systems. For example,
avoid filenames with spaces, tabs, or initial periods, or filenames that use these characters: / \ : ; * ? < > , $ %. Similarly,
avoid using characters with accents (such as ü, ñ, or é), even when using a non-English version of InDesign. Problems may
occur if the file is opened in a different platform.
If you have frequently work with several documents open at the same time and want to save them all at once, use a
keyboard shortcut. Choose Edit > Keyboard Shortcuts, choose Views, Navigation from the Product Area menu, and
select Save All in the Commands list. You can then edit or add a shortcut. You can use Quick Apply to specify the Save All
command.
Include previews in saved documents
Thumbnail previews of documents and templates provide easy identification of those files in Adobe Bridge and Adobe
Mini Bridge. A preview is created when you save a document or template. A document preview includes a JPEG image
of only the first spread; a template preview includes a JPEG image of each page in the template. You can control the size
of the preview and the number of pages to suit your needs. For example, Extra Large 1024x1024 enables you to quickly
scan the contents of a page at high-resolution before you open the file.
You can enable the option in Preferences or in the Save As dialog box. Because previews increase both file size and the
time it takes to save the document, you may prefer to enable the option on demand using the Save Asdialog box.
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Do one of the following:
• To include a preview every time you save a document, choose Edit > Preferences > File Handling (Windows) or
InDesign > Preferences > File Handling (Mac OS).
• To include a preview for a specific document, choose File >Save As.
• To include a preview for a specific document, choose File > Save Content As.
2
Select Always Save Preview Images With Documents.
3
If you are setting the preview using the Preferences dialog box, choose the number of preview pages from the Pages
menu, and choose an option from the Preview Size menu.
Note: Selecting the preview option in the Save As dialog box also selects the option in the Preferences dialog box, and
uses the default Pages and Preview Size settings.
Save an InDesign Markup (IDML) document
In some cases you may want to save an InDesign in interchange markup format. It’s especially useful to save in this
format when you open a QuarkXPress or PageMaker publication in InDesign, when you open a document created in
a previous version of InDesign, or when you’re experiencing problems with your document, such as not being able to
delete color swatches.
1
Choose File > Save (CS6) or File > Export (CS5).
2
From the Save As Type (Windows) or Format (Mac OS) menu, choose InDesign Markup (IDML).
3
Click Save.
You can open the saved IDML file in InDesign CS5 and InDesign CS4 but not in any previous version of InDesign.
For information on using IDML for development purposes, see