Gasboy TopKAT Operation Manual - Manual (Page 43)

MDE-4338A TopKAT™ Fuel Management System Operation Manual · February 2009 Page 35
About the Vehicle File Vehicle File Setup - Keypad
5 – Vehicle File Setup - Keypad
About the Vehicle File
The vehicle file is where all vehicle information is defined. The vehicle file options are
presented in the order they appear on the menu; however, the first thing you will do is add
vehicle records.
All vehicle records must have a unique key number and vehicle/department number
combination. The vehicle/department number is combined by the system for sorting purposes.
You can access vehicle records by key number or by the vehicle/department number. Up to
2000 vehicle records may be stored.
In addition to each vehicle in your fleet, you must also provide a vehicle record for any special
keys you wish to encode (supervisor, manager, report, dipstick, or delivery). As with all
vehicle records, each special key record must have a unique key number and vehicle/
department combination, but you can just press ENTER through the remaining vehicle file
fields.
The vehicle file format is as follows:
Key No 5 digits (typically set to match vehicle number in keyless applications)
Vehicle No 5 digits
Dept or Acct* 4 digits
Limit 1 digit
Authorization 1 digit
Check Digit 1 digit
Lockout Status 1 digit
PIN # 4 digits
Beginning Odometer 6 digits
Last Odometer 6 digits
Total Quantity 8 digits (xxxxx.xxx)
Max Fuelings/Day 2 digits
# Fuelings Today 2 digits
# Fuelings to Date 3 digits - totalizer reset when file is initialized.
*As determined by Select Name prompt in Setup.