Apple Pages '09 - Manual (Page 249)

Chapter 11 Personalizing Documents with Address Book and Numbers Data 249
Using Contact Data Not in Address Book or a vCard
You can use contact information that isn’t in Address Book or a vCard for a sender or
merge field.
To insert data you type into merge fields:
1 Click a merge field and type the data you want to use. The merge field is replaced by
the text you type.
2 Repeat step 1 as required.
3 To retain the version of the document containing all the merge fields you’ve
eliminated, choose File > Save As to save your changed document as a new file.
If you don’t need to save your changes, simply choose Edit > Undo Typing to restore
the original merge fields.
Defining Your Own Merge Fields
You can add a merge field to a document that can later be replaced with contact
information from Address Book or a Numbers document. You can disable a merge
field, change the data it uses, remove sender or merge fields, and more.
When you need to modify a merge field or create new merge fields, you use the Merge
pane of the Link inspector.
To create a merge field:
1 Open a Pages document.
2 Place the insertion point at the location where you want the Address Book field
to appear.
3 If the Link inspector isn’t open, choose Insert > Sender Field or Insert > Merge Field.
Or, in the Merge pane of the Link inspector, click Add (+) and choose Add Merge
Field or Add Sender Field. A placeholder for the sender or merge field is inserted and
highlighted.