Apple Pages '09 - Manual (Page 246)

246
Use data stored in Address Book, vCards, and Numbers
documents to personalize letters, envelopes, and other Pages
documents.
Many Pages templates contain merge fields, which provide an automatic way to
insert names, phone numbers, addresses, and other data into a document. Merge
fields let you create a document, such as a letter or a contract, and then reuse it
for different individuals.
What Are Merge Fields?
You can insert any data you’ve defined for contacts in Address Book or a Numbers
document into Pages documents. You can also insert data from a virtual address card
(vCard) that someone has sent you. This way you can reuse a letter, contract, envelope,
or other document for multiple people. This feature is sometimes called mail merge.
When a Pages document contains merge fields, data is automatically inserted into the
fields. Merge fields identify which Address Book, Numbers, or vCard data to insert and
where to insert it.
A document can contain two kinds of merge fields:
A Â sender field displays information about the document’s distributor. For example, a
letter can be formatted with a header that uses sender fields to display a company’s
name, address, and phone number.
Pages automatically fills sender fields with data from the Address Book card that’s
designated My Card.
A
 merge field displays data from your Address Book or Numbers document. For
example, you can use merge fields to insert a person’s name at various locations
in a letter.
11
Personalizing Documents with
Address Book and Numbers Data