Siemens HiPath Xpressions Unified Messaging - Manual (Page 58)

Mailbox Processing on the PC and the E-Mail Service
A31003-S2330-B690-2-7619, January 2003
2-42 HiPath Xpressions V3.0, User Manual
HiPath Xpressions Outlook Extensions
2.6.9.1 Sending a Fax Message to a Contact
If you have selected a contact in the contact folder who has an entry in the Business
Fax field, this number will be transferred to the recipient field if you click the New Fax Message
button.
If you have selected or opened a contact who is in a contact folder and has a fax num-
ber, then this number is transferred to the recipient field when you click New fax message to
contact
. If the contact has more than one fax number, a drop-down menu containing the
fax numbers is displayed after you click the button. After you have selected a fax number, it is
transferred to the recipient field.
2.6.9.2 Sending a Fax Message to the Originator of a Message
If you have selected a message in any folder and this message’s originator has a fax
number, this number is transferred to the recipient field if you click the New Fax Message
button. If you have opened a message, click Fax Reply .
If you have selected or opened a message in any folder and this message’s originator
has a fax number, this number is transferred to the recipient field if you click the Fax Reply
button. If the originator has more than one fax number, a drop-down menu containing the fax
numbers is displayed after you click the button. After you have selected a fax number, it is trans-
ferred to the recipient field.
2.6.9.3 Sending a Fax Message from the Exchange Address Book
You can open the Exchange address book by clicking the Address Book button in the stan-
dard toolbar. If you have selected an entry that has a fax number assigned, this number is trans-
ferred to the recipient field if you click the New Fax Message
button.
2.6.9.4 Sending a Fax Message from other Microsoft Office Applications
If you want to send the current document in any Microsoft Office application as a fax message,
select
> To be able to determine the originator’s fax number, they must be entered as a con-
tact in the contact folder for standard message saving (together with the relevant da-
ta) when starting up the Microsoft Outlook program. As a key for the search, the e-
mail address is used for normal e-mail messages and the originator’s phone number
is used for voice messages. If the originator cannot be determined in the contact
folder, in Exchange mail operation, the global Exchange address book is searched.
> This feature is only available with Outlook 97/98 in Exchange mail operation.