Interpreting the exception report, Removing categories from copies with a phd – Follett VERSION 6.00 User Manual

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Cataloging

Interpreting the exception report

Any errors encountered during the update are entered on an exception report.

This table lists the possible errors and their meanings:

Error message

Meaning

Can't add more than eight

categories to copy

The copy already has the maximum number (8) of categories

assigned to it.

Copy not found

The barcode coming in from the PHD couldn't be found in the

database.

Copy status of for

copy cannot be

changed

The copy's current status is checked out, lost, or missing.

of is already

assigned for copy

The copy was found, but it already had the selected category,

circulation type, or copy status assigned to it.

Removing categories from copies with a PHD

This option removes categories from copies (for example, the books you're taking

off the New fiction" list). If you want to permanently delete categories from the

system, see How to delete categories" on page 54.

Warning:

All changes made to your copy records are immediate. You cannot

reverse changes that have been made by canceling the process.

Remember to erase any previous scans in your PHD so that no

records are unintentionally changed. To erase scans from a PHD+,

PHD+ II, or PHD Laser+, see page 664. For a PHD Dolphin+, see

page 679.

1. With your PHD, scan the barcodes of the copies from which you want to

remove categories. When you finish collecting scans, connect your PHD to

your computer.
To make sure you've scanned the correct barcodes, you may want to generate

a list of the copies stored in your PHD before updating them.